This article describes how to use HeSoft Doc Batch Tool , batch convert multiple OFD files into JPG pictures, and splice multiple pages in the same OFD into a long picture. Suitable for scenarios such as electronic invoices, electronic vouchers, contracts, reports, and archived documents, avoiding opening OFD one by one, page-by-page screenshots or manual puzzles. Combined with screenshots of the software interface, the article explains the complete process from selecting functions, adding OFD files, setting page range, setting PPI to opening "splicing multiple pages into a long picture.
In daily office, OFD documents often appear in scenes such as electronic invoices, electronic vouchers, electronic documents, contract filing, financial reimbursement materials, etc. Compared with ordinary pictures, OFD is more suitable for format fixing and electronic archiving, but many platforms do not directly support OFD format when forwarding, previewing, uploading to the system or inserting into documents. Especially when there are multiple pages of content in an OFD file, if you take screenshots page by page, export page by page, and then manually use the picture tool to splice the growth map, it is not only time-consuming, but also prone to problems such as page sequence disorder, inconsistent definition, and uneven edge alignment.
The problem to be solved in this paper is how to convert OFD files into JPG pictures in batches and splice multiple pages in the same OFD file into a long picture. With the help of the office software in the screenshot" HeSoft Doc Batch Tool ", you can add multiple. ofd files at a time, set the conversion range, picture pixel density, and turn on the" splice multiple pages into a long picture "option, thus reducing repeated operations and improving the efficiency of batch processing files.
Applicable scenarios: Which situations are suitable for turning OFD pages into growth pictures
Convert OFD pages into JPG long maps in batches, which is suitable for the following types of office needs:
- electronic invoice finishing:Some electronic invoices or bills are saved in OFD format, which is more convenient to preview and upload in WeChat, mail, reimbursement system and OA system after being converted into JPG.
- Multi-page voucher merge preview:If an OFD file contains multiple pages of vouchers, after splicing the pages into a long picture, there is no need to turn pages back and forth when viewing, which is suitable for quick verification.
- contract, supporting materials to the picture:Some business systems only allow uploading image formats such as jpg, jpeg, and png. In this case, you can convert OFD to JPG first.
- file screenshot instead of manual screenshot:There is no need to open OFD file screenshots page by page, and there is no need to use image editing software to manually stitch.
- Batch File Handling:When there are multiple files such as 1.ofd, 2.ofd, 3.ofd, 4.ofd in the folder, the batch processing tool can be used to complete the conversion at one time to avoid repeated clicks.
It should be noted that this article focuses on "stitching multiple pages of OFD into a long JPG picture". If your goal is only to export each page as an image, you can also use the same function, but you need to adjust the page range and splicing options according to actual needs.
Effect preview: multiple OFD files are processed before processing, and JPG long map is obtained after processing.
Before processing: multiple OFD files to be converted
As can be seen from the screenshot before processing, there are four OFD files in the folder, and the file names are 1.ofd, 2.ofd, 3.ofd, and 4.ofd respectively. If such files are opened one by one and then exported, the operation steps will be repeated many times. If some OFDs contain multiple pages of content, the cost of manual processing will be higher.
For financial, administrative, legal, file management and other positions, it is not uncommon to process dozens or even hundreds of OFD documents at a time. The value of batch processing of office software lies in the fact that the "repeated file conversion action" is handed over to the tool for unified execution, and the user only needs to set the rules before starting.
After processing: each OFD output is the corresponding JPG picture, and multiple pages can be combined into a long picture
In the screenshot after processing, you can see that the original OFD file has been converted into a JPG image, such as 1.jpg, 2.jpg, 3.jpg, and 4.jpg. Among them, 1.jpg shows a long vertical picture effect, indicating that multiple pages of content can be stitched into a long picture for continuous viewing.
This output method is very suitable for scenes that require "one-time preview of the entire material. For example, an OFD file contains two pages of invoice details or two pages of vouchers. After they are combined into a long picture, it is more intuitive to forward it to colleagues or upload it to the system, and the risk of missing a page is also reduced.
Operation steps: Batch convert OFD file pages into a long picture
Step 1: Select the "Convert OFD to JPG Picture" function in the software
Open" HeSoft Doc Batch Tool "After that, you can find the conversion class function under" More Tools "on the software homepage or in the tool list. 2. Convert OFD to JPG Images is currently selected in the screenshot, indicating that this function is used to convert OFD files to JPG images in batch.
The purpose of this step is to enter the correct processing module first. Because there are many office file formats, such as PDF, CAD, XPS, Word, Excel, PowerPoint, etc., the conversion functions corresponding to different formats are different. When processing OFD files, you should select "OFD to JPG Picture" clearly marked in the interface, and do not select "OFD to PDF" or other format conversion functions by mistake.
After entering this function, the software will enter a step-by-step processing interface, which usually includes selecting the records to be processed, setting processing options, setting the save location, and starting processing. This process design is suitable for batch office tasks, because users can first confirm the file list, then set the parameters uniformly, and finally execute it at one time.
Step 2: Add the OFD file to be converted and confirm the list
After entering the "OFD to JPG Picture" function, buttons such as "Add File", "Import File from Folder", "Empty" and "More" can be seen at the top right of the page. For a small number of files, you can click "Add Files" to select them one by one. If all OFD files are collected in one folder, you can use "Import Files from Folder" to import them in batches.
Four records have been imported in the screenshot. The file names are 1.ofd, 2.ofd, 3.ofd, and 4.ofd, and the path is in the D:\test \directory. The table also shows the extension, creation time, modification time and other information, so that it is convenient to check whether the file is correct before batch processing.
This step is recommended to focus on the following:
- Is the number of documents correct:"Number of records: 4" is displayed at the bottom of the screenshot, indicating that 4 OFD files are currently being processed.
- Whether the file extension is ofd:The extended column in the table is displayed as ofd, indicating that the file format matches.
- Is the path correct:If files with the same name are scattered in different directories, it is recommended to confirm the path to avoid processing the wrong file.
- Need to delete a record:On the right side of each record, there is a delete icon. If a file does not need to be converted, it can be removed before processing.
After confirming that the file list is correct, click "Next" at the bottom of the interface to enter the processing option setting. This step is critical when batch processing, because the following settings are applied to all OFD files in the current list.
Step 3: Set the page range to be converted
In the "Set Processing Options" interface, you can see the "Processing Range" related settings. The available options in the screenshot include "all pages", "the first few pages", "the last few pages", "odd pages", "even pages", "custom", etc. The current example selects "the first few pages" and fills in 2 in the "range" input box.
This means that the software processes the first 2 pages of each OFD file. For documents such as electronic invoices, vouchers, supporting materials, etc., if only the first page or the first few pages are required, the "first few pages" can be used to control the output range; if the entire OFD needs to be completely converted, the "all pages" can be selected ".
Typical uses for different page ranges are as follows:
- All pages:Suitable for complete archiving, complete transfer of pictures, and the need to retain all content.
- The first few pages:It is suitable for scenes that only focus on the first page, the cover page, the first page of the invoice and the first few pages of the voucher.
- The last few pages:It is suitable for only the last page of the attachment, the signature page, the conclusion page and so on.
- Odd or even pages:It is suitable for special scenes that are split by single and double pages.
- Custom:Suitable for converting only the specified page number range.
The core of the example in this article is to generate a long graph, so if you want multiple pages of an OFD to appear in the same JPG, you need to select a processing range that contains multiple pages. For example, select "All Pages", or select "First Pages" as in the screenshot and fill in the number of pages greater than 1.
Step 4: Set the picture pixel density PPI to control the definition
In the same setting interface, you can see the "Picture Pixel Density (PPI)" option, and the 300 is filled in the screenshot. PPI can be understood as the pixel density when the image is output. The higher the value, the clearer the image, but the generated JPG file may also be larger.
For common office scenarios, 300 PPI is a more practical choice: it can not only ensure that text, forms, two-dimensional codes, seals and other contents are clear and readable, but also will not excessively enlarge the file volume. If it is only used for simple preview, it can be reduced according to actual needs; if it is used for printing, archiving or uploading the review system, it is recommended to maintain a higher definition.
You can refer to the following principles when setting up PPI:
- For screen preview:You can choose a moderate PPI to reduce the size of the picture.
- For reimbursement, review, filing:It is recommended to use a higher PPI to ensure that the two-dimensional code, red chapter, small text clear.
- When the number of files is large:Take into account the clarity and output file size to avoid generating too large picture files.
Step 5: Turn on "Splice Multiple Pages into a Long Picture"
This is the key setting to achieve the objectives of this article. Below the screenshot, you can see the option of "splice multiple pages into a long picture", and the interface is displayed in the form of switches. When this option is enabled, multiple selected pages in the same OFD file will be spliced into one long image instead of being scattered into multiple images.
For example, if 1.ofd has 2 pages, and the processing range is set to "the first few pages: 2", and long image splicing is enabled, then the processed result will be closer to 1.jpg in the screenshot: the two pages are vertically connected to form a long JPG image. In this way, you only need to open one picture to see multiple pages in succession.
This feature is particularly suitable for the following needs:
- Combine multiple pages of OFD invoices or vouchers into one image for one upload.
- Put multiple pages of instructions, receipts and supporting materials together into a long chart for easy sending in chat tools.
- Turn multi-page format files into continuous pictures to reduce repeated page turning when viewing.
- Avoid the manual use of image editing tools for stitching, reduce the probability of error.
After confirming the page range, PPI, and long image stitching options, click Next ". According to the interface process, the process of setting the save location and starting processing will be entered later. After setting the output directory, the processing is started, and the software will batch convert the OFD files in the list according to the current rules.
Frequently Asked Questions and Precautions
1. Why choose JPG format instead of keeping OFD?
OFD is suitable for electronic document archiving, but in many office collaboration scenarios, JPG pictures are more common. For example, mobile preview, web page upload, email attachment, instant messaging, insertion of Word documents or WPS documents, etc., JPG compatibility is usually better. After converting OFD to JPG long graph, the receiver does not necessarily need a special OFD reader.
2. Will the file be very large after splicing long pictures?
If there are many pages and the PPI setting is high, the size of the long image file may increase. This is normal because a long map contains image information for multiple pages. It is recommended to set the page range according to the actual use, for example, do not select all pages only for the first 2 pages; If it is only a preview, PPI can also be appropriately reduced.
3. Does each OFD generate a long map?
After "splicing multiple pages into one long picture" is enabled, splicing is usually performed for multiple selected pages in each OFD file. In other words, 1.ofd will output the corresponding 1.jpg,2.ofd will output the corresponding 2.jpg. Instead of merging multiple different OFD files into the same picture, it combines multiple pages in a single OFD file into a long picture.
4. How should the page range be selected?
If you need to keep all pages of each OFD, select All Pages. If you only need the first few pages, such as the invoice first page, voucher first page, and detail page, you can select "First Pages" and fill in the number of pages. Fill in 2 in the screenshot example, indicating that the first two pages of each file are processed.
5. Do I need to back up the original file before batch conversion?
From the screenshot process, the software converts and outputs OFD into JPG pictures, and the original OFD file still exists as an input file. For the sake of safety, when dealing with a large number of important files, it is still recommended to keep the original OFD files and save the output pictures to a separate folder for easy verification and management.
Summary: Using batch processing tools to convert OFD multi-page growth charts more efficiently
Batch conversion of OFD file pages into a long picture essentially solves the problems of "non-universal format, inconvenient viewing of multiple pages, and low efficiency of manual jigsaw puzzles. By HeSoft Doc Batch Tool The "OFD to JPG Picture" function in can import multiple. ofd files in batch, then set the page range and picture pixel density PPI in a unified way, and turn on "splice multiple pages into a long picture".
This method is more suitable for batch file processing in daily office than opening OFD one by one, taking screenshots page by page, and then manually synthesizing long images. Whether it is an electronic invoice, reimbursement voucher, contract data or archived document, as long as the OFD needs to be converted into a JPG long chart, you can follow the steps in this article. It is recommended that you use a small amount of OFD to test the page range and PPI before formally processing a large number of files, and then perform all tasks in batch after confirming that the output effect meets the requirements.