This article describes how to use HeSoft Doc Batch Tool , batch convert multiple OFD files into JPG pictures, and splice multiple pages in the same OFD into a long picture during conversion. It is suitable for handling scenarios such as electronic invoices, electronic vouchers, format document filing, web page display and picture preview. Combined with screenshots of the software interface, this paper explains the complete process from selecting functions, importing files, setting page range, adjusting PPI to opening long graph splicing, and helps users reduce repeated export operations.
In daily office, OFD documents often appear in electronic invoices, electronic licenses, electronic documents, filing materials and business vouchers. Most of the time, we don't just want to open OFD to view content, but we need to convert OFD pages into JPG pictures to upload systems, insert documents, send them to customers or keep files. If there is only one file, manual conversion is acceptable. However, when the number of files increases and even each OFD contains multiple pages, it is very time-consuming to open one by one, take screenshots one by one, and manually put together a long map. It is also easy to miss pages and get out of order.
The problem to be solved in this article is very clear: how to convert OFD files into JPG pictures in batches and splice multiple pages into a long picture. The office software in the screenshot is" HeSoft Doc Batch Tool ", its positioning is a batch file processing tool for office scenes, suitable for centralized completion of repetitive document conversion, sorting, naming and other operations. The following is a combination of pre-processing, post-processing, and operation step screenshots to illustrate how to complete the OFD batch to JPG long diagram.
Applicable scenario: When do you need to convert the OFD page into a long picture
OFD is a common format file format, which is characterized by fixed page layout and stable content presentation, and is suitable for official documents and electronic bill preservation. However, in many business processes, it may not be convenient for the receiver to directly open the OFD file, or the system only allows uploading image formats, such as JPG, JPEG, PNG, etc. At this time, it is necessary to convert the OFD into a picture.
If an OFD has only one page, it can be directly converted into a JPG. If an OFD contains multiple pages, such as contract attachments, reimbursement documents, scanned filing materials, business approval forms, etc., exporting each page as an independent picture will produce many files, which is inconvenient to view and send. Splicing multiple pages into a long picture allows continuous display of content, especially for mobile viewing, chat software sending, web page preview and data archiving.
The method described in this article is especially suitable for the following scenarios: batch conversion of electronic invoice OFD into JPG pictures; Batch export multi-page OFD vouchers as long maps; Merge the first few pages of OFD files or pages in a specified range into one picture; Multiple OFD files need to be processed at one time to avoid repeated clicks and manual screenshots. It is hoped to maintain the clarity of the page and control the quality of the exported pictures through PPI parameters.
Effect preview: before processing is multiple OFD files, after processing to get JPG long picture
first look at the status of the file before processing. There are four OFD files in the example folder. The file names are 1.ofd, 2.ofd, 3.ofd, and 4.ofd. If such files are opened one by one and then converted, they will need to be repeated multiple times. If there are multiple pages in each file, the workload will further increase.
after the processing is completed, you can see that the output result has become a JPG image, and the file names correspond to 1.jpg, 2.jpg, 3.jpg, and 4.jpg. The 1.jpg on the left side of the screenshot is a vertical long image, indicating that multiple pages in the same OFD have been spliced into one image. Other files are also exported as corresponding JPG pictures according to their respective contents, which is convenient for subsequent viewing, sending and saving.
the advantages of this processing result are: one OFD corresponds to one picture, and the number of files is smaller; Multi-page content is connected together, reading is more intuitive; After batch conversion, the naming rules maintain the corresponding relationship, which is convenient to trace back from the original OFD to the exported JPG result. For users who need to sort out electronic bills, contract attachments or layout materials in batches, this is more stable than manual screenshots and manual splicing.
Operating Steps: Batch convert OFD files into JPG long pictures
.Step 1: Enter the "OFD to JPG Picture" function
in the software.Open HeSoft Doc Batch Tool After that, you can see multiple batch processing function cards in the main interface. According to the screenshot, the current need to select "2, OFD to JPG picture", indicating that this function is used to "batch convert OFD files to JPG format pictures". The purpose of this step is to enter the process of specifically dealing with OFD to pictures, rather than choosing OFD to PDF or other format conversion functions.
in this step, it should be noted that there are different types of tool entries on the left side of the software interface, such as Word tools, Excel tools, PDF tools, picture tools, more tools, etc. However, this topic is OFD to JPG, so it should be entered in the corresponding function card. After selecting the correct function, the subsequent pages will enter the guided processing flow, which is convenient to complete the batch conversion step by step.
Step 2: Add or import OFD files
after entering the "OFD to JPG Picture" page, buttons such as "Add File", "Import File from Folder", "Empty" and "More" can be seen at the top of the interface. The list in the screenshot has imported 4 OFD files, which are located under the test folder of disk d with the extension ofd. The table also displays information such as serial number, name, path, extension, creation time, modification time, etc. The number of summary records at the bottom is 4.
the purpose of this step is to add the OFD files that need batch conversion to the pending list. If the number of files is small, you can select it through "Add Files"; if all OFDs are concentrated in the same folder, you can use "Import Files from Folder", which is more suitable for batch processing. After importing, we recommend that you check the file name and path in the list to make sure that there is no wrong selection of other formats or missing OFD files that need to be converted.
If the import is wrong, you can use the delete operation on the right side of the list to remove a single file; if the entire batch of files needs to be re-selected, you can use "Empty" and re-import. After confirming that the list is correct, click "Next" at the bottom of the page to enter the processing option settings.
Step 3: Set the page processing scope and decide which pages
to convert.After entering Step 2 "Set Processing Options", the first thing that appears in the interface is "Processing Range". According to the screenshots, the software provides options such as "all pages", "the first few pages", "the last few pages", "odd pages", "even pages" and "custom. In the example, select "The first few pages" and enter 2 in the range input box, indicating that each OFD file only processes the first two pages.
if you want to convert the entire OFD into pictures, you can select "All Pages"; If you only want to export the first page, the first two pages or the first few pages for preview, you can select "the first few pages" and fill in the quantity. If you only need the last attachment page, you can select "the last few pages"; If there are fixed page number rules, you can also select odd pages, even pages, or a custom range according to your actual needs.
The page range setting directly affects what the final long graph contains. For example, after the first two pages are selected and long image splicing is enabled, each OFD will combine the first two pages into a JPG long image. If all pages are selected, all eligible pages in the file will be combined into a longer image. Before processing, it is recommended to clarify the purpose of use to avoid too many exported contents leading to too long pictures or too small a range leading to missing key pages.
Step 4: Set the picture pixel density PPI, balance clarity and file size
you can also see the "Picture Pixel Density (PPI)" setting on the same page. The value in the screenshot is 300. PPI usually affects the clarity and volume of the exported picture. The higher the value, the clearer the picture details are usually, but the generated JPG file may also be larger. When the value is lower, the file size is smaller, but the details such as text, seal, and QR code may not be clear enough.
For electronic invoices, contracts, vouchers and other OFD documents that need to be clearly read and stamped, 300PPI is a more common clarity choice. If it is only used for quick preview, it can be appropriately reduced according to the actual situation. If you need to print or archive in high definition, you should carefully adjust to ensure that the output picture is readable. Since 300PPI is already shown in the screenshot, this example is illustrated by this value.
Step 5: Turn on "Splice Multiple Pages into a Long Picture"
the key setting to realize "convert OFD page into a long picture" is the "splice multiple pages into a long picture" switch below the screenshot. After this option is turned on, the software will splice multiple pages in the same OFD that meet the processing scope into a long picture in sequence, instead of outputting a separate picture for each page.
This step is very important. If long image splicing is not enabled, multiple pages of OFD may export multiple JPG, and the number of files will increase significantly. After opening, one OFD corresponds to one long image, which is more suitable for continuous reading and unified sending. Combined with the example results, the output of 1.ofd is 1.jpg, and 1.jpg is rendered as a vertical long image containing multiple pages of content, which is the effect of this option.
When the settings are complete, click Next ". Since the wizard at the top of the interface also displays step 3 "Set Save Location" and step 4 "Start Processing", then set the output location according to the wizard and start processing. It is recommended to choose a folder that is easy to identify, such as a new "JPG output" or "long map results" directory, so as not to mix with the original OFD file.
FAQ and Cautions
1. Why choose JPG instead of keeping OFD?
OFD is suitable for formal archiving and format maintenance, but JPG pictures are more versatile. Many business systems, chat tools, web background or mobile applications are more friendly to image support, but do not necessarily support direct preview OFD. Therefore, it is more convenient to convert OFD to JPG when you need to quickly view, upload or send.
2. Do multi-page OFD have to be combined into a length map?
not necessarily. If you need to edit page by page or upload page by page, you can not spell a long picture. If you want a document to generate only one picture, which is convenient for continuous reading and reducing the number of documents, you should turn on "splice multiple pages into a long picture". Whether or not to splice depends on the subsequent use.
3. page range should be how to choose?
if you need to keep the content intact, it is recommended to select "All pages". If you only want to generate a preview, you can select "the first few pages"; If you only need attachments or signature pages, you can select the end page or custom range according to the document structure. In the example, the first two pages are selected, which is suitable for a scenario where only the beginning of each OFD is exported.
4. Is the PPI setting higher the better?
it's not. A higher PPI is good for clarity, but it also increases file size, especially for long images. When processing a large number of OFD files, if the PPI is too high, the output file may be large, and the transfer and loading speed will be slow. It is recommended to select the appropriate value according to the purpose of use. The 300PPI in the example is suitable for text materials and bill files.
5. Batch processing before the need to do what preparation?
it is recommended to put the OFD files to be converted into the same folder first, and keep the file name as clear as possible, such as naming by number, date or business name. After importing the software, check the number of records, file path and extension, and then proceed to the next step after confirmation. This can reduce missed processing and misprocessing.
Summary: Use batch processing tools to convert OFD into a long graph to reduce repeated operations
.The core process of converting multiple pages of an OFD file into a long picture is not complicated: enter the "convert OFD to JPG picture" function, import the OFD file to be processed, set the page range and PPI, turn on "splice multiple pages into a long picture", then continue to set the saving location and start processing. Compared with manually opening OFD, taking screenshots page by page, stitching with picture tools, using HeSoft Doc Batch Tool Multiple files can be processed at once, and the output is more uniform.
If you often deal with electronic invoices, electronic vouchers, OFD format files or multi-page archived materials, it is recommended to fix this kind of conversion process: first centralize the original files, then batch import, and finally uniformly output JPG long maps. This can not only save a lot of repetitive work, but also reduce the risk of missing pages, wrong pages, naming confusion and so on. Now you can follow the steps in this article to prepare several OFD files for testing, and then apply them to formal batch tasks after confirming the effect.