We are all very familiar with PDF files, which are widely used due to cross-platform compatibility and content stability. However, when faced with a large number of PDF files, it is difficult to quickly identify the specific information of the content only by the file name, and even many pdf file names are automatically obtained at random, which leads to low retrieval efficiency. At this point, adding the total number of pages information to the file name becomes the key solution.
This article will reveal several major application scenarios and different areas of use through systematic analysis, and will select 5 tools with different functions according to users' needs for operating tools, covering AI intelligent identification, batch processing, privacy protection and other features. Each tool will explain the operation steps, advantages and disadvantages and applicable scenarios in detail, helping users to choose the best solution according to specific needs, such as processing level, privacy requirements, functional complexity, etc., and realize the leap-forward improvement from "file chaos" to "efficient management.
Under what circumstances do I need to rename a PDF filename to the number of pages?
- When researchers need to sift through hundreds of papers for a specific length, the page information in the filename can quickly locate long/short papers.
- Version comparison and update, multi-version revision, page changes can visually reflect the content increase or decrease.
- The efficiency of contract management is improved. For example, short contracts (<5 pages) are used for quick approval, while long contracts (>20 pages) require in-depth legal review.
- Also in the bidding project, the technical proposal and the quotation need to be handled separately. When teachers need to estimate the printing cost of courseware, the page number information can be directly related to the consumption of consumables.
Preview the effect of adding the number of pages in front of the PDF document name
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Add pages to pdf documents
recommended Index:★★★★★
Advantages:
- simple operation: intuitive interface, 3 steps to complete the number of pages added.
- Customization flexibility: Support adding prefixes/suffixes before and after the number of pages (such as "total number of pages_45_papers").
- Free to use: No file limit.
Disadvantages:
- need to install software download use, no online version, take up space.
- Depends on the developer, once the developer does not update it cannot be used.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [file name]-[total number of pages of file name added document]].
2, you can choose any way to add pdf pages. [Add File] Choose to add PDF documents that need to add the total number of pages at the beginning of the file name. [Import Files from Folder] Import all PDF files in the selected folder. Or drag and drop files directly with one click!
3. Enter the setting page and see [Location]. Selecting the start location here is to add the total number of pages at the beginning of the file name, while selecting the end location is to add the total number of pages at the end of the file name.
[Custom Text on the Left] Add custom content to the left of the total number of pages added.
[Custom Text on the Right] Add custom content to the right of the total number of pages added.
4. After all settings are completed, after waiting for the processing to be completed, click the path behind the save location to view the renamed file.
Method 2: Use WisFile online tool to add pages to pdf file names
recommended Index:★★★☆ ☆
advantages:
- intelligent AI recognition: Based on the local AI engine to parse PDF content, automatically extract keywords, such as conference name, domain, etc., and generate naming rules.
- Privacy and security: file processing is completed locally, without uploading to the server, suitable for handling confidential files.
- Batch processing: supports renaming hundreds of files at the same time, greatly improving efficiency.
Disadvantages:
- functional complexity: advanced rule settings require a certain learning cost, novices need to refer to the tutorial.
- Relying on the local environment: Old computers may be stuck when processing large files.
Operation steps:
1. Open the WisFile and drag the PDF file or folder to the interface.
2. Enable AI recognition and the system automatically extracts keywords.
3. Select a naming template, such as "[number of pages] [keywords] [original file name]".
4. After previewing the effect, click "Rename" to save the processing result to the original folder.
Method 3: Use Foxit Cloud to edit professional pdf editing tools
recommended Index:★★★☆ ☆
advantages:
- online editing integration: supports editing PDF content directly after adding pages.
- page style rich: provide roman numerals, chapter serial number and other super a variety of formats.
- Batch processing: You can add pages to multiple files at the same time.
Disadvantages:
- free version limit: a single processing up to dozens of files, advanced style need to pay.
- Upload speed: Large file uploads can take a long time.
Operation steps:
1. Log in to Fuxin Cloud Editor and upload PDF files.
2. Click "Insert" → "Page Number" to select the location, header or footer and style.
3. Check "Apply to all pages" and click "OK".
4. Finally, download the PDF with the number of pages added. The file name will not change by default and needs to be renamed manually.
Method 4: Use PDF24 Tools to manipulate the naming of pdf files
recommended Index:★★★☆ ☆
advantages:
- completely free: No file number or size limit.
- Multi-language support: The interface supports switching between Chinese and English.
- Privacy protection: Automatically delete the server cache after file processing.
Disadvantages:
- function dispersion: the number of pages to be added through the "edit PDF" function indirectly.
- The steps are cumbersome: you need to extract the number of pages before renaming them manually.
Operation steps:
1. Access PDF24 and select the "Edit PDF" function.
2. Upload PDF files and click the "Page Number" tool to add pages.
3. After downloading the file, use the "Rename" tool to add the number of pages before the file name, which needs to be completed in two steps.
Method 5: Use the iLovePDF to process the file name and add the number of pages.
Recommended Index:★★★☆ ☆
advantages:
- strong batch processing: supports simultaneous processing of 50 files.
- High integration: seamless connection with Google Drive and Dropbox.
- No advertising: simple interface, no interference elements.
Disadvantages:
- page Extraction Error: The scanned PDF may misjudge the number of pages.
- Free version limit: single file maximum 200MB, large files are not suitable for use.
Operation steps:
1. First access the iLovePDF and select the "Add Page Number" function.
2. Then add PDF file and set the starting value and style of page number.
3. After the file is finally downloaded, manually modify the file name to add the number of pages.
Summary
adding the total number of pages to PDF file names in batches is a key means to improve the efficiency of document management. By analyzing the actual needs of academic research, corporate office, and education, the above analysis gives you the core value of page information in rapid screening, version control, and cost estimation. In view of the user's demand for operating tools, in fact, these five tools have their own characteristics. The first tool is simple to operate, can meet the basic needs and meet the follow-up one-stop operation, and fast processing, suitable for the processing of a large number of enterprise-level files, but also to meet the protection of privacy. Very worth recommending! You can choose according to file size, privacy requirements, functional complexity and personal habits. After mastering these tools, document management will change from "time-consuming and labor-intensive" to "efficient and accurate", injecting new momentum into work and study, hoping to help you ~