When multiple Excel manage business data in spreadsheets, teams in an enterprise will generally encounter product codes that may need to be updated in dozens of financial reports, or that department names need to be unified in the files of the entire company after rectification. Our usual processing method is to open workbook files one by one and manually find and replace these contents. This method will waste a lot of our time in the first place, and will increase the risk of missed errors in processing.
So is there any other way to accurately and replace all the keywords that need to be modified in all Excel tables at once? Here is a way to teach you that we can find the keywords that need to be updated in the entire spreadsheet and replace them in batches to ensure data uniformity and maintain the original format and formulas.
When to batch replace Excel table text and numbers?
enterprise Xls and Xlsx files need to be imported into the system, but the format of table data from different sources is usually not uniform. For example, there are differences in some dates or numbers. It is necessary to replace 2025/11/11 with a format like 2025-11-11 to facilitate subsequent statistical analysis. Batch replacement can significantly improve the consistency of data and avoid manual modification to lower our work efficiency.
unified text
when financial and sales generate Excel reports, the old version of data may be updated. Through batch search and replacement, the old numbers or text can be updated to the latest standard at one time, which helps us to save the step of modifying line by line. While saving time, it can help to keep the data version correct and synchronized.
Adjustment data
making Excel template files usually requires batch replacement of specified text in thousands of pieces of content, such as terms, decimal units or department names. Batch replacement numbers are also applicable to sample amounts, serial numbers and labels, which not only keeps the text standard uniform, but also improves editing efficiency and document quality.
Update Xls, Xlsx file cell keyword effect preview
before treatment:
after treatment:
Batch modify Excel files in the specified keyword operation steps
1. Open 【 HeSoft Doc Batch Tool ], select [Excel Tools]-[Find and Replace Keywords in Excel]].
2. Select a method in [Add File] or [Import File from Folder] to add the Excel file that needs to replace the text. You can also drag the file directly below. After confirming that there is no problem with the file, click Next.
3. Enter the option setting interface and check the cell text in the processing range. If the text on the Sheet name or shape needs to be replaced, we can also check it, and then select the method and type below according to the requirements.
4. If the conversion fails, we can choose to convert it into text, not replace the cell or delete all the contents of the cell. Select [Accurate Text Search] as the search method, enter the text or number to be modified under the keyword list, enter the replaced keyword in the replaced keyword list, and finally click Next again. Click Browse to select a location to save the new file.
5. After waiting for the processing to be completed, click the red path to open the folder and view the Excel file with all cells replaced successfully.
