Have you ever encountered such a situation? When you open or receive a copy of Word, you find that the fonts inside are colorful and mixed with many puzzling hyperlinks. This kind of documents with chaotic format are usually copied and pasted directly on the web page, or many people create the same document. Not only is it dazzling to see, but it is even more difficult to start when it comes to unified typesetting, not to mention when dozens of documents have this problem, it is too inefficient to open files one by one to clear the format, so how can we delete these troublesome formats in Word in batch at one time?
Here are some practical tips to help us quickly empty all formats in multiple Word, whether they are font color, size, italic, bold or border, etc., we can quickly delete them. The cleaned documents are only plain text, and the paragraphs are regular, thus solving our subsequent typesetting problems.
Why should I clear all the formatting in Word?
Aunified document style
sometimes copying content from web pages or other documents into Word will bring in various fonts, colors and strange spacing, which looks very messy. If you modify it manually immediately, there may also be some inconsistent emptying. Empty all formats in Word, you can restore the text to the most basic style, and set the typesetting in a unified way.
Solving typography confusion
when writing reports or company materials, there are usually uniform font and paragraph requirements. If different contents come from different places, the formats are often different. By clearing all formats, the whole content can be reset and then rearranged according to uniform standards, thus avoiding problems such as inconsistent font sizes and confusion of title levels.
Avoid hidden formatting
there are sometimes invisible hidden formats in Word documents, such as special styles or paragraph settings, which will have an impact when modifying or converting the document later. After clearing all the formats, the document structure will become clear and simple, and it will be more convenient for us to adjust.
Batch Delete Word All Formatting Effect Preview
before treatment:
after treatment:
method one: use HeSoft Doc Batch Tool Batch Delete Word Formatting
recommended Index:★★★★★
Advantages:
the interface is simple, the operation is simple, and it can be processed with one click in the real sense. You only need to add Word files that need to be deleted in format, and then click Processing to delete them in batches. Moreover, all documents are processed on the local computer and will not be uploaded to the server to ensure the security of user files.
Disadvantages:
only software can be installed to operate in the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [Word Tool]-[Delete All Styles in Word]].
2. Select a method to add Word to be processed in [Add File] or [Import File from Folder]. It also supports dragging the file directly below to import, and then click Next. Then click Browse and select a location to save the new file.
3. When the progress bar runs out, click the red path to open the saved file to view the Word file with successfully deleted format.
Method 2: Use Ctrl space bar to clear Word format
recommended Index:★★★★☆
advantages:
the operation is extremely simple and fast. Only one shortcut key is needed to instantly clear all manual formats of selected text without opening any dialog box. Compared with other methods, Ctrl space key has the fastest response speed with almost no delay, is suitable for fast processing of a small amount of text, and can be used in all versions of Windows Word with good compatibility.
Disadvantages:
only manually set formatting can be cleared. For text with styles applied, Ctrl spaces cannot clear the style itself, but only manual formatting added on top of the style. For scenes that clear a large amount of text formatting, it is too inefficient to select one by one and press the shortcut keys.
Operation steps:
1. Open the Word file, drag the mouse to select the text that needs to be cleared.
2. Press the Ctrl key on the keyboard, and then press the space bar to clear all the formats of the selected text. If other text needs to be cleared, repeat the operation.
Method 3: Use the Clear All Formatting button in the Home tab to remove Word formatting
recommended Index:★★★☆ ☆
advantages:
the operation is intuitive and mobile, especially suitable for novice users who are not familiar with Word. The button icon is obvious, and the function can be understood at a glance. The effect can be seen immediately after clicking, and the button position is fixed, which is easy to find. For users who occasionally need to clear the format, this is the most convenient method.
Disadvantages:
it takes many clicks of the mouse, which is not as efficient as shortcut keys. For users who need to clear the format frequently, they have to open the file and clear it every time. Repeated operations will make us feel more tired.
Operation steps:
1. Open the Word file to be deleted, Ctrl A select all the full text contents.
2. Then find the Clear All Formats button in the Home tab.
3. Click once and all formatting of the selected text will be cleared immediately.
Method four: the use of VBA macro command batch clear Word format
recommended Index:★★☆ ☆ ☆
advantages:
can automate processing, need to frequently process a large number of documents can be completed using macro commands, set up, each time only need to click a button can automatically complete the full selection, clear format and other operations, a few seconds to complete the task of multiple operations. For those who need to deal with materials downloaded from web pages or unify document formats, macros can greatly improve work efficiency and reduce duplication of work.
Disadvantages:
the technical threshold is high, requiring users to have a foundation for VBA programming. It takes a long time to set it up for the first time. For users who only need to clear the format occasionally, the benefit is low. If the code is not written correctly, other contents may be deleted by mistake. It is better to back up the file before operation.
Operation steps:
1. Open the Word file and press Alt F11 to open the VBA editor.
2. Click on the menu and select Insert-Module.
3. Enter the following code in the window:
4. Close the VBA editor, press Alt f8 to open the macro dialog box, select the macro just created, and click Run.
Method 5: Copy Word text to TXT text and then paste it back to Word to delete the format
recommended Index:★★★☆ ☆
advantages:
notepad is a plain text editor and does not support any format. Any formatted content pasted in will automatically become plain text. It is not affected by any factors such as Word version and settings. It is the most stable and reliable format deletion method.
Disadvantages:
the operation is very complicated. It needs to switch back and forth between Word and Notepad, involving four operations of copying, pasting, copying and pasting again, which is very inefficient. If the document is very long, it may get stuck when pasting a large amount of content, and it may need to readjust the typesetting after TXT file filtering.
Operation steps:
1. Select the text to be formatted in Word and press Ctrl C to copy.
2. Create a new TXT file and press Ctrl V to paste it.
3. Then select all the text in TXT text and copy it into Word, and we will get clean text.
