electronic invoices, electronic vouchers and format files are often saved in OFD format, JPG pictures are more needed for many uploading, reimbursement, archiving and communication scenarios. This article focuses on the need to batch convert OFD pages into a long picture, and introduces how to use it. HeSoft Doc Batch Tool Complete batch import, OFD to JPG, select page range, set 300PPI and open multi-page splicing long map to help office users quickly obtain clear, continuous and easy-to-share picture results.
Electronic invoices, electronic vouchers, electronic documents and business receipts are increasingly in OFD format. OFD has the advantage of stable format and suitable for official document preservation. However, in actual office collaboration, many people prefer to get JPG pictures: mobile phones can be viewed directly, chat software can be previewed directly, web pages can be uploaded directly in the background, and reimbursement systems often require picture format. As a result, "how to batch convert OFD into JPG pictures" has become a high-frequency demand.
Further, if an OFD has multiple pages, exporting page by page will result in many pictures, which are neither easy to send nor easy to organize. Splicing multiple pages into a long picture allows the content to be displayed continuously from top to bottom, making it as easy to read as long screenshots. This article is based on" HeSoft Doc Batch Tool "For example, explain how to batch convert multiple OFD files into JPG and merge multiple pages into a long picture.
Application Scenario: Electronic Invoices, Vouchers and OFD Format Files Why Do You Want to Turn Long
in financial reimbursement scenarios, common formats for electronic invoices include OFD. If the reimbursement platform or approval process requires uploading images, converting OFD to JPG can reduce format compatibility issues. If the same bill or voucher contains multiple pages of information, the reviewer can view the picture continuously after the long picture is constructed, and there is no need to switch between multiple pictures.
In the file sorting scene, OFD files are suitable for saving the original, but pictures are more suitable for previewing. The first few pages or all pages of the OFD are converted into a long map, which can be used as an index map, thumbnail preview or quick reference material. For a large number of files, batch conversion is more reliable than manual screenshots.
In business communication scenarios, customers, suppliers, or colleagues do not necessarily have OFD reading tools installed. After exporting OFD to JPG long map, the other party can view it directly on the mobile phone or computer. In particular, the contract summary, supporting materials, application forms, receipts and other pages, long chart can maintain reading continuity.
Therefore, the core value of OFD batch to JPG long map is not simple format conversion, but to make files easier to open, send and archive in office circulation. HeSoft Doc Batch Tool As a batch processing software for office documents, it can centralize the repeated conversion tasks of multiple documents.
Effect Preview: What Changes
in File Form Before and After Conversionbefore conversion, there are four OFD files in the sample folder: 1.ofd, 2.ofd, 3.ofd, 4.ofd. They are all source files to be processed. For users who often deal with electronic invoices or business materials, this kind of OFD file saved by number is very common.
after conversion, the file becomes a JPG image: 1.jpg, 2.jpg, 3.jpg, 4.jpg. You can see that 1.jpg is displayed as a vertical long picture, and multiple pages are stitched together in the same picture. Other JPGs are generated according to their OFD content. Such output is suitable for direct preview, upload or send.
from the perspective of file management, the converted file name and the original file to maintain a corresponding relationship, very conducive to check. For example, 1.ofd corresponds to 1.jpg,2.ofd corresponds to 2.jpg. For batch tasks, this correspondence can reduce the workload of subsequent renaming, lookup, and manual confirmation.
Operating Steps: Batch Splice OFD Pages into JPG Long
PicturesStep 1: Enter OFD to JPG Picture Function
open HeSoft Doc Batch Tool , find the "Convert OFD to JPG Picture" function in the main interface of the tool. In the screenshot, this function is located in the function card area, and the description text is "Batch convert OFD files to JPG format images". This is the entry point for exporting the OFD as a picture.
the purpose of this step is to ensure that the subsequent processing target is a JPG image, not a PDF or other format. Functions such as "OFD to PDF" are also available in the interface. If the target is a long picture, select "OFD to JPG Picture". After entering, the software will display a step-by-step wizard to facilitate the completion of batch tasks according to the process.
Step 2: Add files or from folder to import OFD
after entering the function page, the first is "select the record to be processed". In the upper right area of the page, there are buttons such as "Add File", "Import File from Folder", "Empty" and "More. Four OFD files have been imported in the screenshot. The file name, path, extension, creation time, and modification time are displayed in the list.
if only a small number of files are processed, you can click "Add File" to select OFD. If a batch of electronic invoices or vouchers are stored in the same directory, it is more efficient to use "Import Files from Folder. After import, you should check whether the extension is ofd and confirm that the number of bottom summary records is as expected. The number of records in the example is 4, indicating that 4 OFD will be processed in batches this time.
There is an action column on the right side of the list, which can be used to remove records that do not need to be processed. If the imported file is incorrect, you can also click "Empty" to re-select. After confirming that the file list is correct, click "Next" at the bottom to enter the processing parameter setting.
Step 3: Select the page range
as requiredin the Set Processing Options page, first set the Processing Scope ". The screenshot shows that the software provides options such as "all pages", "the first few pages", "the last few pages", "odd pages", "even pages" and "custom. The example selects "the first few pages" and fills in 2 in the range.
this setting means that each OFD only takes the first 2 pages for conversion. If your electronic invoice or voucher has only 1 or 2 pages, you can quickly generate the required images. If your file contains more attachments and only needs the first page information, you can also control the output content in this way.
If you want to keep all pages intact, select All Pages ". If the end of the document is a signature page, conclusion page, or attachment page, you can select "Last Pages". If there are special page numbering requirements, you can choose odd pages, even pages or custom pages according to the options provided by the interface. The page range determines what the long chart contains, and business requirements should be confirmed before setting.
Step 4: Set the picture pixel density to ensure that the text and seal are clear
.The Image Pixel Density (PPI) in the screenshot is 300. For documents such as electronic invoices, contracts and vouchers, details such as text, amount, two-dimensional code and invoice stamp are very important. If the PPI is too low, the picture may look blurry, affecting the review and identification; if the PPI is too high, the picture size may become larger, especially after the long picture is put together.
300PPI is usually suitable for the image output of most office documents. You can test the effect with a small amount of OFD first, confirm that the definition, volume and upload limit meet the requirements, and then batch process all the files. For formal reimbursement, filing or customer delivery, clarity is recommended as a priority.
Step 5: Turn on the multi-page splicing growth chart switch
to turn multiple pages of an OFD into a long image, you need to turn on the option "Splice multiple pages into a long image. This option is located below the PPI settings in the screenshot and is the most critical item in this tutorial.
After opening, the software will splice multiple pages that meet the page range in the same OFD into a JPG image in sequence. For example, if the example is set to the first two pages and splicing is enabled, each OFD will output a long image containing the content of the first two pages. In the final processing result, 1.jpg is displayed as a long bar image, which is the effect of this setting.
If you do not need a long graph, but rather want each page to be separately graph, you should not turn on this splicing option. However, for sending, previewing, archiving, and mobile reading, one OFD output is usually easier to manage.
Step 6: Continue to set the save location and start processing
when the processing options are complete, click Next ". The process prompt at the top of the interface shows "Set Save Location" and "Start Processing". Although the screenshot does not expand these two pages, it can be reasonably judged from the wizard structure that you need to specify the saved directory of the converted JPG image before performing batch processing.
It is recommended to separate the output directory from the original OFD directory, for example, to establish a separate "OFD to JPG Results" or "Long Chart Output" folder. This prevents the source file and the result file from being mixed together, making it easy to check whether the conversion is complete. After starting processing, wait for the software to generate JPG files, and finally view the picture results corresponding to the original OFD in the output directory.
frequently asked questions or matters needing attention
in1. electronic invoice ofd to jpg whether also as the original use?
JPG images are more suitable for viewing, uploading, and circulating, but they cannot replace the role of the original OFD in some formal archiving scenarios. It is recommended that the original OFD file be retained after conversion for subsequent inspection or re-export.
2. Why do you want to splice multiple pages into long maps?
splitting multiple pages will produce multiple pictures, which is more troublesome to send and organize. After the long map is assembled, one OFD corresponds to one JPG, which is more continuous to read and closer to the use experience of long screenshots of mobile phones.
3. Just want to change the home page how to do?
you can select the "first few pages" in the processing range and set the range to 1. The screenshot example is filled in with 2, indicating the first 2 pages of processing. You can adjust the quantity according to actual needs.
4. The output picture is too big to do?
the volume of a long graph is related to the number of pages, PPI, and page content. If the picture is too large, you can reduce the page range or adjust the PPI while ensuring acceptable clarity. Before batch processing, it is recommended to test with a small number of files.
5. Batch import after how to avoid processing the wrong file?
check the name, path, and extension in the table after import. In the example, the extended columns are all ofd, and the path also points to the same test directory. During formal processing, it is recommended to organize the source folder first to reduce the possibility of mixing irrelevant files.
Summary: Using Batch Conversion and Long Chart Splicing to Improve OFD Processing Efficiency
converting OFD files into JPG pictures and putting together long pictures is a very practical office skill in the processing of electronic invoices, electronic vouchers and format materials. By HeSoft Doc Batch Tool , users can import multiple OFD at a time, set the page range, PPI and long map splicing options in a unified way, and then batch output as JPG results. Compared with manual screenshots and manual puzzles, this method is more suitable for office tasks with strong repeatability and large number of files.
If you are processing a batch of OFD electronic invoices, vouchers or archive files, you can import a small number of files for testing according to the steps in this article: select "convert OFD to JPG picture", set the required page range, turn on "splice multiple pages into a long picture", and process all files in batch after confirming the output effect. This can not only ensure clear and continuous picture results, but also significantly save manual operation time.