When contracts, reports, examination papers or approval materials need to be uniformly added to the last page of PDF, it is very inefficient to open the files one by one and seal them manually. This article HeSoft Doc Batch Tool For example, explain how to use PDF to add stamp function, batch import multiple PDF, set the processing range to the last 1 page, select the common stamp picture and fix it to the lower right corner, and finally output a new PDF with stamp effect.
Many enterprises and schools will encounter the need of "stamping the last page" when dealing with PDF documents. For example, after the contract review is completed, the last page shall be stamped with a confirmation stamp; After the training materials are passed, the "PASSED" mark shall be added to the last page; Before filing multiple reports, the review stamp shall be added uniformly. This requirement seems simple, but when the number of PDF files, manual operation will become very cumbersome.
If you open the PDF one by one, scroll to the last page, insert the stamp picture, adjust the position and size, and finally save the file as a file, it is acceptable to process 4 files, and processing 40 or 400 files will waste a lot of time. What is more troublesome is that manual operation can easily lead to some documents forgetting to stamp and some document stamp positions shifting, thus affecting the standardization of documents.
This article describes an approach that is more appropriate for office scenarios: using HeSoft Doc Batch Tool 's "PDF Add Stamp" function stamps the last page of multiple PDFs. The software is positioned for batch processing of documents and is suitable for handing over repeated and mechanical file operations to tools to improve efficiency.
Applicable scenario: PDF last page stamp why suitable for batch processing
the last page of the PDF is usually the end of the document, the signature page, the description page, or the summary page. Many review class identifiers will be placed here. Instead of adding a watermark to each page, the final stamp emphasizes "processing result" or "file status", such as approved, passed, confirmed, archived, etc.
Scenarios suitable for stamping the last page of the batch include: multiple PDF contracts are uniformly stamped with the review seal; Add an acceptance stamp on the last page of multiple PDF reports; Student homework or exercise book PDF batch addition passed the mark; After the internal data flow, add a filing mark on the last page; After the scanned documents are sorted out, stamp the picture stamp on the last page.
These scenarios have a common feature: many files, but the processing rules are the same. As long as it is clear "which files to process", "which page to process", "which stamp picture to use" and "where to put it", there is no need to repeat the operation one by one manually.
Pre-processing effect: multiple PDF waiting for unified addition of stamps
before processing, there are multiple PDF files in the folder, such as 1.pdf, 2.pdf, 3.pdf, 4.pdf. These files all need to do the same: add a stamp on the last page.
open one of the PDF files and you can see that there is no stamp on the current last page. The lower and lower right areas of the page are more suitable for placing audit stamps. The arrow in the screenshot also marks the expected stamp area.
at this time, if the manual method is used, the same editing action will be repeated for each file. With the batch tool, you only need to set the rules once, and all imported PDFs will be processed according to the rules.
After processing effect: PDF last page appears unified PASSED stamp
after adding stamps in batch, open the processed PDF and you can see that the green "PASSED" stamp has been displayed at the bottom right of the last page. Stamp and page content overlay display, played a clear role through the identification.
it can also be seen from the page number area that the current preview is the last page of the PDF. The processing results in line with the goal of "stamp only the last page of the PDF" instead of adding stamps to all pages.
Operation step one: in the PDF tool to find "PDF add stamp"
start HeSoft Doc Batch Tool After that, first select PDF Tools on the left ". Under this category, functions related to PDF batch processing are centrally placed. A number of function cards can be seen in the interface, of which item 7 is "Add Stamp to PDF" and the description text is "Add Stamp to PDF in Batch".
after clicking "Add Stamp to PDF", you will enter the special stamp processing wizard. Note here that "PDF add stamp" and "PDF add watermark" are not the same concept. Watermarks are usually used for background identification, and stamps are more suitable for visual marks such as review, pass, and stamp confirmation.
Operation step two: add need to deal with the PDF file
after entering the function page, the software will display a step-by-step process: select the records to be processed, set the processing options, set the save location, and start processing. The first step is to add the PDF to be stamped to the task list.
there are "Add Files" and "Import Files from Folder" buttons at the top right of the interface. If the files are scattered, you can use "Add Files"; if all PDFs are in the same folder, it is more convenient to use "Import Files from Folder. Four PDFs have been imported in the screenshot, the file name and path are displayed in the list, and the number of summary records at the bottom is 4.
The operation purpose of this step is to make the software clear the processing object of this batch task. After importing, it is recommended to quickly check the list to confirm that the extension is pdf, the number of files is correct, and the path is correct. Click "Next" after confirmation ".
Operation step 3: set the processing range to the last 1 page
after entering the "Set Processing Options" page, first set the "Processing Scope". If you want to stamp the last page of the PDF, select "Last Pages". This option is suitable for PDFs with different number of pages, because the software automatically counts from the last page of each file.
after selecting "the last few pages", fill in 1 in the "range" input box. This number means: 1 page is taken from the end of each PDF for processing. That is, whether a PDF has 5, 10, or more pages, the software finds its last page and adds a stamp.
If your business requirement is to stamp the last two pages, you can fill in 2; however, the goal of this article is to stamp the last page, so it should be kept at 1. After the settings are completed, continue to configure the stamp type and stamp picture.
Operation step 4: Select the normal stamp and import the stamp picture
in the Stamp Type area, you can select Normal or Seam ". This example selects Normal because the goal is to add a full stamp to the bottom right corner of the last page of the PDF. Ordinary stamps are suitable for display within a single page, and the position is easier to control uniformly.
Click "Select File" in the "Stamp Picture" area to import the prepared stamp picture. The screenshot shows "1 file selected", indicating that the stamp picture has been recognized by the software. All subsequent PDFs will be added using this stamp image.
In order to obtain better results, it is recommended to use clear and clean-edged stamp pictures. If the picture itself is too white, it can be optimized in combination with the effect settings such as "cropping edge blank" in the interface. If the picture size is not suitable, you can adjust the zoom according to the actual preview requirements.
Operation step 5: Select a fixed position, let the stamp appear in the lower right corner
in the Location area, you can see the Fixed Location and Custom Location options. The screenshot selects "fixed position" and selects the lower right corner in the nine squares. In this way, the stamps will be uniformly placed in the lower right area of the last page of each PDF.
The advantage of the fixed position is that it is stable, fast and suitable for batch processing. In particular, documents with relatively consistent formats such as contracts, reports and operations are usually more natural in the lower right corner, which is also convenient for readers to quickly identify the document status.
In the Effects area on the right, you can also see settings such as rotation angle, opacity level, zoom out or zoom in. The "PASSED" stamp in the sample result has a certain tilt effect, which can be adjusted according to the stamp picture and page layout in actual use. It should be noted that the stamp should not obscure important information such as key text, signature, amount or date in the text.
Operation step six: save the output file and check the processing results
when the processing options are set, click Next ". The interface process is followed by "Set Save Location" and "Start Processing". It is recommended to select a new output directory to save the processed PDF, so that the original file can be retained for easy verification and rollback.
After starting processing, the software will process multiple PDFs in the list one by one according to the rules set earlier: locate to the last page, add the selected ordinary stamp picture, and place it in a fixed lower right position. After the processing is completed, open the output file to check the effect of the end page.
If you find that the stamp position is not ideal, you can return to the processing options to adjust the fixed position or zoom effect, and then re-batch processing. The advantage of the batch processing tool is that the rules can be quickly re-executed after adjustment, and do not have to be manually modified file by file.
Frequently Asked Questions and Precautions
1. PDF pages different will affect the last page stamp?
. After selecting "the last few pages", the software will calculate the last page according to the number of pages of each PDF itself, and you don't need to know how many pages each file has in advance.
2. Can you only give part of the PDF stamp?
. Just add the files that need to be processed to the list. If a PDF that does not need to be processed is misled, the corresponding record can be deleted from the list.
3. Ordinary stamp and riding stitch stamp how to choose?
just to add a complete stamp to the last page, select ordinary stamp. The saddle stitch is more suitable for specific cross-page or edge stamping requirements, and this scenario does not need to be used.
4. Stamp pictures to be prepared in advance?
. The software interface provides "Select File" to import stamp pictures. It is recommended to prepare clear PNG, JPG and other common picture files in advance, and the specific files that can be selected by the software shall prevail.
5. Why is it recommended to export to a new folder?
Batch processing affects multiple files at once. Output to a new folder can protect the original PDF, easy to compare the effect before and after processing, but also easy to find problems after re-processing.
Summary: Give the duplicate PDF last page stamp to the batch tool for completion
multiple PDF at the end of the unified stamped by the seal, is a very typical bulk office tasks. Its rules are clear, but it is costly to execute manually. Use HeSoft Doc Batch Tool , you can use the "PDF Add Stamp" function to complete the steps of importing files, setting the last page range, selecting the stamp picture, and specifying the lower right corner position at one time.
For users who often work with PDF contracts, reports, training materials, assignments, and approval documents, this batch processing method can significantly reduce repeated clicks and manual proofreading time. It is recommended to test the stamp position and size with a small number of files first, and then process the whole batch of files after confirming the effect, so as to take into account the efficiency and accuracy.