When there are a large number of PDF documents such as contracts, examination papers, reports, acceptance forms, etc., if the documents are opened one by one and the last page is sealed, it is not only time-consuming, but also easy to miss processing. This article HeSoft Doc Batch Tool For example, demonstrate how to use the "PDF Add Stamp" function to add the same stamp picture to the last page of multiple PDFs in batches, and explain the operation results by comparing the effects before and after processing, which is suitable for office scenes that need to add stamps such as "Passed", "Approved" and "Stamped" to the last page of PDF.
In daily office, many PDF documents need to add a unified stamp on the last page, such as "PASSED" chapter on the last page of training materials, review chapter on the last page of contract attachment, confirmation chapter on the last page of acceptance form, filing mark on the last page of scanned materials, etc. If there are only one or two files, it is acceptable to manually open the PDF, turn to the last page and insert stamps. However, when the number of files reaches dozens or hundreds, repeated operations will obviously slow down the progress, and problems such as missing covers, wrong pages, inconsistent positions, etc. will easily occur.
What this article wants to solve is the specific problem of "stamping the last page of many PDF in batches. We will combine screenshots to office software" HeSoft Doc Batch Tool For example, demonstrate how to enter.PDF Add stampFunction, import multiple PDF into the software at one time, and then set the processing range to "the last few pages", the range is filled in as 1, that is, only the last page of each PDF is processed, and finally select the stamp picture and set the position to realize the stamping of the last page of batch PDF.
The core value of this method is that you don't have to open PDF one by one, you don't have to turn pages manually, and you don't have to insert stamps repeatedly. Through batch processing of documents, PDF stamping tasks that originally required a large number of manual repetitions can be turned into a process of setting and unified execution.
Applicable scenarios: Which situations are suitable for stamping the last page of PDF in batch
"Stamping the last page of PDF in batches" seems to be a very fine requirement, but it is very common in actual office. Especially when PDF files have been finalized and only need to add a unified logo on the last page, using batch processing tools will be more efficient than manual editing.
1. Multiple contracts, agreements and annexes need to be sealed uniformly.
Contract documents usually have different pages, but the stamp position is often concentrated on the last page. If the number of pages of each PDF is different, you need to open it manually, scroll to the last page, insert a stamp, adjust the position, and save it. Use HeSoft Doc Batch Tool The "PDF add stamp" function can be processed according to the logic of "the last few pages" without knowing how many pages each PDF has in advance.
2. PDF of teaching materials, exercise books and certificates need to be added with passing chapters.
As can be seen from the screenshot after processing, a green "PASSED" stamp has been added to the lower right area of the last page of the PDF. This kind of effect is applicable to scenes such as correcting practice materials, course assessment, electronic certificate, graduation materials, etc. As long as the stamp picture is ready, you can batch add it to multiple PDF last pages.
3. Review, filing and acceptance documents need to be marked with status
Common signs such as "reviewed", "filed", "accepted" and "confirmed" within the enterprise usually do not want to change the PDF body content, but only need to be superimposed on the specified page fixed position. Using the PDF batch add stamp function, you can make the stamp position of each file more uniform, reduce the deviation caused by manual drag and drop.
4. The number of documents is large, hoping to reduce duplication of labor.
If the files to be processed are batch PDFs such as 1.pdf, 2.pdf, 3.pdf, 4.pdf, the manual processing steps will be repeated. The advantage of batch processing software is to abstract "repeated actions" into rules: import files, set processing range, select stamps, set positions, and start processing. Once the rules are determined, the software can process all files according to the same rules.
Effect preview: there is no stamp on the last page of PDF before processing, and the last page has been stamped after processing.
Before the formal operation, let's look at the effect before and after the treatment, so that we can more clearly define the goal to be achieved in this tutorial.
Before processing: multiple PDF files waiting for unified seal
The following screenshot shows the list of PDF files to be processed. You can see that there are currently 4 PDF files with file names of 1.pdf, 2.pdf, 3.pdf and 4.pdf respectively. If such files are opened one by one, although each operation is not complicated, it will take up a lot of time if the number of repetitions is large.
If you open one of the PDF to view the last page, you can see that there is no stamp in the lower right area of the page. The red arrow points to the approximate position where the stamp needs to be added. This state is the pre-processing effect: the PDF content already exists, but the last page has not yet been uniformly stamped.
After processing: Green PASSED stamp appears on the last page of the PDF
After the processing is completed, open the PDF to view the last page, and you can see that the green "PASSED" stamp has been added to the right position at the bottom of the page. Stall superimposed on the PDF page, can play a clear role in the status of identification.
As can be seen from the comparison before and after, the goal of this batch processing is very clear: not to stamp all pages, nor to randomly add watermarks,Add a stamp only to the last page of each PDF. This is also the reason for the subsequent setting of "last few pages" and range "1.
Operation steps: use HeSoft Doc Batch Tool Add stamps to the last page of a PDF in bulk
Enter the specific operation below. The software name in the screenshot is" HeSoft Doc Batch Tool ", it is a batch file processing software for office scenarios. The left side of the interface provides different tools according to file type and task classification. This is the use of PDF tools in the "PDF add stamp" function.
Step 1: Enter the PDF tool and select "Add stamp to PDF"
Open HeSoft Doc Batch Tool In the left function bar, selectPDF Tools. The main interface will display multiple PDF-related functions, such as PDF add password protection, PDF add watermark, PDF delete page, PDF conversion to Word, etc. According to this demand, what needs to be selected is7. Add stamp to PDF.
The purpose of this step is to enter a batch process dedicated to adding stamps to PDF. In the screenshot, the "PDF Add Seal" card is selected, indicating that the wizard operation page of this function will be entered next. It should be noted that although "add stamp" and "add watermark" can be superimposed on the PDF page, this tutorial corresponds to the "PDF add stamp" function in the screenshot, which is used to add picture stamps similar to seals, review stamps and pass stamps.
Step 2: Add PDF files that need to be processed
After entering the "PDF Add Seal" page, buttons such as "Add File", "Import File from Folder" and "Empty" can be seen at the top of the interface. At present, it is in step 1, "select the records to be processed", that is, import the PDF to be stamped in batch first.
As can be seen from the screenshot, the software has imported 4 records, the names are 1.pdf, 2.pdf, 3.pdf, 4.pdf, the path is displayed in the list, the extension is pdf. "Number of records: 4" is displayed at the bottom summary, indicating that all 4 PDFs will participate in subsequent batch processing.
The expected result of this step is that all PDF files that need to be stamped appear in the list. If the number of files is small, you can select them one by one through "Add Files"; if the PDFs are concentrated in the same folder, you can use "Import Files from Folder" to import them at once. After importing, it is recommended to check the file name and number of records to make sure that there is no missing or wrong selection.
Step 3: Set the processing range to "the last few pages" and fill in 1 for the range.
After importing the file, click "Next" at the bottom of the page to go to step 2 "Set processing options". This page is the most critical setting position for this tutorial, because what we want to achieve is "stamp only the last page".
In the "Processing Range" area, you can see multiple options, including "All Pages", "The first few pages", "The last few pages", "Odd Pages", "Even Pages", "Custom", and so on. According to the screenshot, this selection isThe last few pages., and fill in the "Range" input box below1.
The meaning here is very important: selecting "the last few pages" means that the pages are counted from the end of the PDF; filling in a range of 1 means that only the last page is processed. Therefore, whether each PDF is 3 pages, 10 pages or 100 pages, the software will automatically find the last page to stamp, without the user having to judge the page numbers one by one.
The expected result of this step is that batch processing rules are limited to the last page of each PDF, avoiding stamps on the first page, middle pages, or all pages.
Step 4: Select stamp type and stamp picture
In the same setting page, you can see the "stamp type" area. in the screenshot, selectOrdinary. The lower Stamp Picture area provides a Select File button and displays 1 file selected, indicating that a stamp picture has been selected as the stamp content to add to the PDF.
The purpose of this step is to tell the software which stamp to add to the PDF page. Stamp pictures can be "PASSED" chapter, internal audit chapter, confirmation chapter, filing chapter, etc. The processing result in the screenshot is displayed as a green "PASSED" stamp, so it can be inferred that the stamp picture selected here is the corresponding stamp picture file.
When selecting a stamp picture, it is recommended to prepare a clear picture file in advance to avoid too many blanks on the edges. Although there are effect-related setting areas in the interface, as can be seen from the screenshots, this tutorial mainly uses "Select File" to import stamp pictures and subsequent location settings.
Step 5: Set the stamp position and fix it in the lower right area of the page.
Continue to the bottom left of the settings page, you can see the "Location" area, which contains the "Fixed Location" and "Custom Location" options. Selected in the screenshotFixed position, and selected the lower right corner position in the Jiugongge position.
This step determines where the stamp appears on the last page of the PDF. Combined with the screenshots after processing, the green "PASSED" stamp is located at the bottom right of the page, matching the selection in the lower right corner of Jiugongge. For batch processing, a uniform location is very important because it allows the stamping effect of all PDFs to be consistent.
If your document layout is similar, for example, you want the stamp to be placed in the signing area, the review area or the lower right corner of the page, then using a fixed position will be more worry-free. If the layout of different files is very different, then consider adjusting the location strategy according to the actual page content.
Step 6: Confirm the effect settings as needed, and then enter the save and process
On the right side of the screenshot, you can see the "Effect" area, which contains settings such as rotation angle, clipping edge blank, opacity, zoom-out or zoom-in, and so on. Since the screenshot does not show the specific adjustment results of each effect item, this article does not expand the advanced parameters that are not reflected. It is only recommended to continue to the next step after maintaining the default or adjusting according to actual needs.
After completing the processing range, stamp type, stamp picture and position settings, click "Next" at the bottom of the page ". At the top of the interface process, there are two steps: "Set Save Location" and "Start Processing. In other words, you need to select the location to save the processed file, and then perform batch processing.
The expected result of this step is that the software processes multiple PDFs in the import list in turn according to the rules set earlier, and adds the stamp to the last page of each PDF. After the processing is completed, open the output file for spot checking, and you can see the "PASSED" stamp in the preview of similar effects.
Frequently Asked Questions and Precautions
1. Why choose "the last few pages" instead of custom page numbers?
Because the number of pages of a batch PDF file may be different. If you use a fixed page number, such as page 10, a PDF with insufficient or different pages may not be processed accurately. Select "the last few pages" and fill in 1, the software will automatically take the last page of each PDF as the benchmark, which is more suitable for stamping the last page of PDF in batches.
2. What does it mean to fill in 1 in the scope?
A range fill of 1 indicates that the "last page" is processed ". If you fill in 2, it can be understood as processing the last 2 pages. The theme of this article is to stamp the last page of PDF in batches, so the range in the screenshot is 1.
3. Will the stamp be added to all pages?
As long as the processing range is "last pages" and the range is filled in with 1, the stamp will only be added to the last page of each PDF, not all pages. This item should be checked before operation to avoid wrong selection of "all pages".
4. What do I need to check after importing the file?
It is recommended to check the file name, path, extension, and number of bottom records in the list. The number of records in the screenshot is 4, indicating that there are 4 PDFs to be processed. Confirm the file list before batch processing to avoid missing or misprocessing irrelevant files.
5. How is the stamp position consistent?
The "fixed position" is used in the screenshot, and the lower right corner is selected. For PDF with unified layout, this method can make the stamp position more neat. After the processing is completed, it is recommended to open several output PDF spot checks to confirm that the stamp does not block the key text.
6. Do I need to back up the original PDF before processing?
Batch processing affects multiple files at once. For safety, it is recommended to keep the original PDF in a separate folder and save the processed file to a new location. In this way, even if the stamp picture or position needs to be readjusted, it can be processed again based on the original file.
Summary: Set up once and stamp the last page of PDF in batch.
Batch stamping the last page of the PDF is essentially solving the problem of duplication of labor. The traditional method requires opening PDF one by one, turning pages, inserting stamps, adjusting position and saving. However, using HeSoft Doc Batch Tool The "PDF Add Stamp" function of only needs to import the file once, set the processing range to "the last few pages", fill in the range of 1, and then select the stamp picture and fixed position to complete the stamping of the last pages of multiple PDF in batch.
From the comparison before and after processing in this article, we can see that the green "PASSED" stamp has been added to the last page of PDF without stamp after processing. For batch PDF scenarios such as contracts, reports, training materials, audit documents, archiving materials, etc., this method can significantly reduce repeated operations, reduce the probability of missing and wrong covers, and make the stamp position more uniform.
If you also have a lot of PDF on hand that needs to add a seal, review a seal or pass a seal on the last page, you can follow the steps in this article: enter the PDF tool, select "PDF Add Stamp", import the file, set "Last Pages" to 1, select the stamp picture and set the location, and finally save and start processing. Using batch processing software to complete such fixed-rule office tasks will be more stable and time-saving than manual processing.