When we deal with Xls and Xlsx file data, they mostly contain a large number of text or number numbers with similar structures but inconsistent expressions, such as the contact information of customers in enterprises, the model number of products or the abbreviation of address information. Although these data have small differences, they will directly affect the accuracy of data classification and statistical analysis. The precise search and replacement we generally use has no way to deal with this situation, and the modification of a single piece of content is inefficient and extremely prone to omissions. So how can we use fuzzy search to quickly and accurately find cell contents with common characteristics and replace them with the same contents through batch operations?
Here is how to use fuzzy search method to locate data with similar structure in Excel forms and realize efficient batch replacement. Whether it is customer data, product catalog or common data, using this technique can significantly improve the efficiency and accuracy of form data processing. Let's learn about the specific operation together!
When to use fuzzy search batch replacement Xls, Xlsx cell keywords?
when there are a large number of similar descriptive texts such as product descriptions and customer comments in Excel files, manual search and replacement will waste a lot of time. However, fuzzy search does not require complete matching, and can be identified as long as the contents are similar. It is very efficient when updating documents or replacing old fields regularly, and ordinary office workers can also easily get started.
Uniform keywords
when counting product names, region names and brand names in Xls and Xlsx files, different people have different input habits, some with spaces, some with full capitalization, and some with different symbols. Using fuzzy search replacement, you can find these similar words at one time, and batch change to the standard name required by the enterprise, so that after processing in the statistical generation chart is more accurate, will not be inconsistent and incomplete calculation.
Clean up data to avoid errors and omissions
the same word or misspelled word with the same meaning appears repeatedly in the form file, such as Apple, apple and Aplpe. It is easy to miss it when we search and replace it directly. However, using fuzzy search, we can automatically find these similar words and replace them with Apple Inc in batches, which can leave a lot of checking time and reduce omissions and errors.
Batch Hide Excel Worksheet Structure Similar Number Effect Preview
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Use fuzzy search to bulk hide Excel table cell text, number of operating steps
1. Open 【 HeSoft Doc Batch Tool ], select [Excel Tools]-[Find and Replace Keywords in Excel]].
2. Select a method in [Add File] or [Import File from Folder] to add Excel tables that need to be replaced by fuzzy search. It is also supported to drag files directly into the bottom for import. After confirming that there is no problem with the files, click Next.
3. Enter the setting Excel option interface, check [Cell Text], and select the method and type below according to your requirements.
4. Then set the keyword option, select [Use Formula Fuzzy Search Text], enter the corresponding regular expression below the searched keyword list, and enter the new text content below the replaced keyword list. Finally, click Next to enter the save page, click Browse, and select the save location of the new file.
5. After waiting for the processing to end, click the red path to open the folder. All Excel files added before have been successfully replaced.
