When a batch of OFD files only need to export the specified pages, it will take a lot of time to open the files one by one and save the pictures. This article HeSoft Doc Batch Tool For example, this paper introduces how to add multiple OFD files to the task list in batches, select the first few pages, the last page, odd pages, even pages or custom range in the processing range, and then convert them into JPG images. The tutorial contains pre-and post-processing effects, key settings, and common precautions. It is suitable for high-frequency document processing scenarios such as finance, archives, and administration.
Many office users will encounter a seemingly simple but time-consuming problem when processing OFD files: only a few pages of a batch of OFD documents need to be used as pictures. For example, only the first two pages of each document, only the signature page, only the first page of the invoice, or only certain fixed page numbers. If the number of files is only one or two, manual processing is acceptable. However, if dozens of OFD files are processed every day, opening, selecting pages and exporting JPG one by one will become inefficient and repetitive work.
This article describes a more suitable practice for mass office: use. HeSoft Doc Batch Tool , import multiple OFD files at one time, then set the page range uniformly, and batch convert the specified pages into JPG pictures. HeSoft Doc Batch Tool It is a software for batch processing of office files. Its core value lies in reducing manual repeated operations and allowing file conversion, sorting, export and other tasks to be completed in batches according to rules.
Applicable scenarios: batch extraction of OFD in the specified page
"OFD to JPG" is a common requirement, but "only turn to some pages" is closer to daily office work. For example, after the financial department receives a large number of OFD electronic bills, it may only need the first page picture for the reimbursement system; When the legal or archives department processes the contract, it may only need to sign and seal the page at the end. When the project personnel collate the acceptance materials, they may need to convert the first few pages of each OFD into pictures and insert the reporting materials. When customer service or business personnel submit system attachments, you may also encounter situations where the system only supports image formats such as JPG and PNG.
None of these scenarios are suitable for manual page-by-page screenshots. Manual operation is not only slow, but also prone to problems such as inconsistent export page numbers, inconsistent picture clarity, and file leakage processing. Through the batch processing tool, the rule of "each OFD only converts the first 2 pages" can be handed over to the software for execution. The user only needs to set it once, and then the software completes it in batch.
Effect Preview: From OFD Source Files to JPG Output Results
below is the status of the file before processing. There are four OFD files in the example folder, 1.ofd, 2.ofd, 3.ofd, 4.ofd. They are all source files that need to be batch processed this time.
after processing, the conversion results can be seen in the output directory. In the example, the output content corresponding to the original file is generated, and the final image format is JPG. Since only the "first few pages" are converted in the processing options, the output only contains the pages that meet the conditions in each OFD file, not the entire page of the entire document.
through the comparison before and after, it can be seen that the software completes the batch conversion task: the source file is multiple OFD, and the output result is a JPG picture that can be directly viewed, uploaded or archived. For users who need to process a large number of OFD electronic files, this method can significantly reduce the manual operation time.
Operating Steps: Set OFD Designated Page to Batch JPG
.Step 1: Select OFD to JPG Function
on Tool Home Pagestart HeSoft Doc Batch Tool After that, find "Convert OFD to JPG Picture" in the software homepage or function list ". In the screenshot, this function is shown as item 2, and the description text is "convert OFD files into JPG format pictures in batch". On the left, you can also see the entrance of home page, task flow, all tools, file name, folder name, file sorting, Word tool, Excel tool, PowerPoint tool, PDF tool, text tool, picture tool, video tool, audio tool, more tools, etc., indicating that this is a software covering a variety of office file processing scenarios.
when this function is selected, the software enters a dedicated OFD conversion process. Note here that if the goal is to output pictures, you should select "OFD to JPG picture" instead of "OFD to PDF". If the function is selected correctly, the picture pixel density, page range and other settings will appear later.
Step 2: Import the OFD file
after entering the function page, "add file" and "import file from folder" are available at the top of the interface ". If you are only working with a few files, you can click "Add Files"; if a batch of OFDs are concentrated in the same folder, it is faster to use "Import Files from Folder. In the example, four OFD files have been imported. The list displays the sequence number, name, path, extension, creation time, modification time, and operation columns.
after the file is imported, it is recommended to check the list first. For example, confirm whether the extension is ofd, confirm whether the number of records is consistent with expectations, and confirm whether unnecessary files are misled. If there are redundant files, you can remove them by using the Delete button in the Operation column; if the list is incorrect, you can also use "Empty" and import them again. The number of records displayed at the bottom of the screenshot is 4, indicating that this task will process 4 files. After confirming that it is correct, click "Next" at the bottom ".
Step 3: In the processing range, select some pages
this is the focus of the entire tutorial. When you enter the Set Processing Options, you can see the Processing Scope area. The software provides a variety of page range options: all pages, the first few pages, the last few pages, odd pages, even pages, custom. For example, select "First Pages" and fill in "2" in the range input box ". This means that for each OFD file in the list, the software will convert only the first 2 pages to a JPG image.
if your needs are different, you can adjust them according to the actual situation. For example, if only the first page is exported, the range is set to 1. If only the last 3 pages are exported, select "the last few pages" and fill in 3. If you want to export by single and double pages, you can use "odd pages" or "even pages". If you want to export discontinuous or specific page number ranges, you can try to use the "custom" option. In this way, the software no longer blindly converts the entire OFD, but extracts the page according to your business rules.
In the same interface, you can also set the Picture Pixel Density (PPI) ". 300 in the example. The higher the PPI, the clearer the picture is usually, but the file size may also be larger; when the PPI is lower, the picture size is smaller, but the details may not be clear enough. For vouchers, invoices, documents, contracts and other content, 300 PPI is usually a relatively safe choice. There is also a switch at the bottom of the interface to "splice multiple pages into a long picture", which is not turned on in the example, so the conversion result will be output as a regular picture.
Step 4: Select Save Location and Perform Conversion
after the setting is completed, click "Next" to enter the save location setting. It is recommended to create a separate folder for the output pictures, such as by date, project or batch name, so that it is convenient for subsequent search. If the image is output directly to the source file directory, there may be confusion when there are many files.
After the save location is confirmed, proceed to the "Start Processing" step. The software will read the OFD files one by one according to the task list, and then output JPG pictures according to the set page range. Since the settings are uniformly applied to all records, there is no need to repeat the settings for 1.ofd, 2.ofd, 3.ofd, and 4.ofd respectively. After processing, open the save directory, you can view the converted JPG results.
Frequently Asked Questions and Precautions
1.How can "some pages" be selected?
as you can see from the interface, the processing range includes all pages, the first few pages, the last few pages, odd pages, even pages, and custom pages. Common usage is: as long as the first page, select the first few pages and fill in 1; Fill in 2 as long as the first 2 pages; As long as the last page or the last few pages, select the last few pages.
2. Why does exporting pictures recommend setting PPI?
PPI determines the pixel density of the picture, which affects the clarity and volume of the picture. If the document class OFD requires subsequent printing, identification, or archiving, it is recommended to use a higher PPI, such as the 300 in the example. If it is only used for quick preview, it can be adjusted according to the actual situation.
3. Batch import found file order is not important?
if you simply export the specified pages independently for each file, the order of the files in the list usually does not affect the page selection rules. However, in order to facilitate verification and troubleshooting, it is still recommended to check the name and number of records before processing. There is also a "sort" entry in the interface, which can be used to organize the list display.
4. Can you put multiple pages together into a long picture?
in the screenshot, you can see the switch for "Splice multiple pages into a long picture. Whether it is turned on depends on your use scenario. If you want to view multiple pages of content as a continuous picture, you can consider opening it. If you need to use or upload each page independently, it is more appropriate to keep it closed.
5. Mass processing before the need for testing?
it is recommended to test with a small number of documents first. Especially when it comes to custom page range, PPI definition, and output directory structure, first confirm the sample results, and then process all files, which can avoid rework after batch output.
Summary: Let OFD specify page to picture become one-time setting and batch completion
the key to converting the specified pages of multiple OFD files into JPG pictures in batch lies in two steps: one is to import the OFD files to be processed into the task list at one time; The second is to accurately select the page rules to be exported in the "processing scope. HeSoft Doc Batch Tool Through wizard steps, file selection, processing options, save location and start processing are connected in series, allowing users to complete a large number of file conversions with fewer operations.
If you often need to process OFD electronic invoices, OFD contracts, OFD documents, OFD vouchers and other documents in your work, and only some of these pages are needed, it is recommended to use batch processing instead of manual export. First confirm the source file, set the page range and PPI, and then uniformly output JPG pictures, so that the office file conversion task can be completed more stably and efficiently.