In the daily processing of express order numbers, order numbers or logistics numbers, we will accumulate a large number of PDF files, all of which contain a standardized numbering system, but may be randomly named as documents, scanned documents or files when saved. When we need to find PDF files with specific numbers, looking at such a pile of meaningless file names, we cannot intuitively see which file we need. We can only open and view them one by one, which is extremely inefficient. If there are hundreds of thousands of files, to find a specified number in it, it is like fishing for needles in the sea. If we can automatically extract these numbers as file names, will the management of files become clear at a glance?
This film file teaches you three ways, using the formula to directly rename the name of the PDF file to the number, number or custom information in the content, saving us the time to find, and file management is directly in place in one step.
When do I need to rename the content in the PDF as a new file name?
File names are messy and difficult to identify
many PDFs are automatically generated by the system. The file names are usually random codes or custom names. You don't know what the contents are by looking at the names. It is very difficult to find out when the number of files increases. At this time, you can rename the key information in PDF, such as title, date, number and other contents, as new file names, and you can intuitively see what the contents of the file are.
Scanned document sorting
PDF files generated by scanners are usually numbered in chronological order when they are generated, and the content is not recognized. After scanning dozens of contracts, invoices or materials, all file names are almost the same, and can only be opened one by one for viewing, which is a waste of time. We can extract the text content in PDF and rename the file, which can quickly complete the sorting work and avoid repeated opening of the file for viewing.
Archiving and subsequent lookups
when PDF files need to be saved for a long time and searched for use in the future, a clear file name is very important. The file name can directly reflect the content. By renaming the PDF content as a new file name in batch, the file structure can be clearer, the confusion can be reduced, and the subsequent search and management can be much easier.
Preview of the effect of batch renaming as a new file name based on the number in the PDF
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Make the content in the PDF a new file name
recommended Index:★★★★★
Advantages:
- it can batch process hundreds or even thousands of PDF files at once, and can also customize what type of content in the text as the new file name.
- All files are processed locally, excluding the nature of uploaded files, to protect the privacy of users.
Disadvantages:
- only software can be installed to operate in the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [File Name]-[Rename PDF File with File Content]].
2. Select a method to add the PDF file to be renamed in [Add File] or [Import File from Folder], or drag the file directly into the addition, and finally click Happy and again,
3. Enter the setting options interface, select [Text Matched by Custom Formula] in the search area, then enter a regular expression that can blur the corresponding text at the search, and select [Overwrite Entire File Name] at the last position. If you need to keep the original file name, you can choose to add content directly on the left or right. Finally, click Next again, then click Browse to select the location to save the new file.
4. After waiting for the processing to end, open the file to view the successfully renamed PDF file.
Method 2: Use the Adobe Acrobat DC Editor to automatically identify the extraction number
recommended Index:★★★☆ ☆
advantages:
- professional PDF software has a powerful OCR function, which can accurately identify the numbers of various fonts, sizes and positions. It can also better identify even slanted, fuzzy or complex background text, and can also process the numbers in forms and forms.
- The software supports batch processing function, which can number, extract and rename hundreds of PDF files at one time, and keep the quality of the original files unaffected during processing.
Disadvantages:
- Adobe Acrobat software is expensive, and it is a big expense for individuals or small businesses. Although it is powerful, it is not cost-effective.
- The setting process is very complicated. To configure the correct recognition area and naming rules, a certain learning cost is required, and repeated debugging is required to achieve the desired effect.
Operation steps:
open the PDF with Adobe Acrobat DC.
2. Click Tools-Identify Text-In this document, then select the number area to copy the text.
3. Finally, rename and paste in the file explorer, even if it is completed.
Method 3: Manually open the PDF file for copy, paste and rename operation
recommended Index:★☆ ☆ ☆
advantages:
- no need to download and install any software, all processes are local to the computer.
- Can manually confirm the correct number, to avoid automatic identification errors.
Disadvantages:
- you need to copy and paste manually, and it takes a long time to process more files.
- There may be copy errors and missing files not processed.
Operation steps:
1. Open the PDF file and copy the content that needs to be used as the file name.
2. Then exit and right-click to change the file and select Rename.
3. Paste directly, and then repeat this operation for the next file.
