In daily work, we often need to convert PDF into Excel forms. As the number of files increases, the efficiency of manual conversion is too low. If we have a lot of PDF to batch into Excel files, we can use the following batch conversion methods: HeSoft Doc Batch Tool Adobe Acrobat DC, WPS Office, PDF 2 GO. These methods are very simple to operate and can help you easily complete the format conversion from PDF to Excel.
Preview of PDF Batch to Excel File
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool One-click batch conversion
recommended Index:★★★★★
Advantages:
- the interface is simple and clear. Users can directly convert PDF to Excel through the PDF function in the PDF tool to convert file formats in batches.
- The operation steps are only 2 steps. First find the PDF to Excel function, then import all files, and the conversion can be completed automatically. Novice can get started quickly.
- There is no limit on the number and size of files. You can import hundreds of PDF files at one time and turn them into Excel in batches with one click.
- Files are not transmitted, do not need to upload to any platform or server, do not worry about leaking sensitive data, can be used with confidence.
Disadvantages:
- it needs to be installed on a computer first and only supports Windows systems.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PDF Tool]-[PDF to Excel]].
2. Click Add File to add the PDF to be converted, or drag the file to be converted directly in.
3. After the conversion is completed, directly click on the save location to view, and all PDF files have been successfully converted into Excel files.
Method 2: Export as Spreadsheet with Adobe Acrobat DC
recommended Index:★★★★☆
advantages:
- the conversion of a single file is simple. After opening the PDF, it can be directly exported to a spreadsheet to quickly convert the PDF into Excel.
- It is a professional tool for processing PDF files, with good stability and high accuracy of tabular PDF to Excel.
- Through the action wizard, you can add all PDF files at once and convert them into Excel in batches without manual operation.
- It does not rely on the network, does not need networking, and the conversion process is completed locally, which is more secure for sensitive files.
Disadvantages:
- the entry of batch conversion is in the action, and the action needs to be created first, which is more complicated.
Operation steps:
1. Open the PDF to be converted with Adobe Acrobat DC, select [Export PDF]-[Spreadsheet]-[Microsoft Excel Workbook], and click [Export].
2. If multiple files need to be converted in batches, click [Action Wizard]-[New Action], find [Export PDF] in the list on the left, add it to the action step on the right, set an action name, and save the action.
3. Select the action just created, click [Add File] to add all the PDF to be converted, and click [Start]]. Select Convert File to Spreadsheet and it will automatically batch convert all PDF to Excel files.
Method 3: Batch convert to Excel files with WPS Office
recommended Index:★★★☆ ☆
advantages:
- the operation is simple. After opening the file, select Convert to Excel to quickly convert PDF to Excel file.
- Batch processing is convenient. Add all PDF that need to be converted at one time, and it will automatically convert into Excel in batch.
- Chinese friendly interface, clear guidance, novice can easily complete.
- Support to convert PDF scans, can use OCR intelligent recognition scans and converted to editable text.
Disadvantages:
- batch conversion requires membership; more advanced features require the use of the professional version.
Operation steps:
1. Use WPS Office to open any PDF that needs to be converted, and click [Convert]-[Convert to Excel]].
2. Click [Add File] to add all the PDF to be converted, set the output range, merging method and output directory, and select [xlsx] for the output format]. After everything is set up, click [Start Conversion].
Method 4: Batch transfer to Excel using PDF 2 GO (online tool)
recommended Index:★★★☆ ☆
advantages:
- there is no need to download and install, as long as there is a browser on the computer, it is more convenient and direct than local software.
- The operation is very simple and direct. You only need to find the entrance of PDF to Excel and upload all files to complete the conversion automatically.
- Windows, Mac, Linux can be used, support multiple languages.
Disadvantages:
- the free version has a limited number of uses; files need to be uploaded to the conversion platform and are not suitable for handling confidential files.
Operation steps:
open the PDF 2 GO online tool, click [PDF to Excel], upload all PDF, select the conversion format as [Microsoft Excel (*.xlsx)], click [Start], and finally download the converted Excel file to the computer.
What should be paid attention to when converting PDF into Excel file
1. The conversion of text-based PDF into Excel can retain better results and has a high degree of structural restoration. For scanned/picture PDF, OCR text recognition must be done first, and then format conversion must be carried out, otherwise only pictures will be transferred out, or the effect will be very poor.
2. If PDF is converted into Excel, 100 of the original appearance of the form cannot be restored. Even professional tools cannot be completely restored. The more complex the table, the easier it is to format disorder, such as cell dislocation, merged cells are split, etc. After being converted into Excel, you need to manually adjust the format yourself.
3. Before batch conversion, it is best to transfer a file for testing, check the conversion effect, and then batch processing, which can avoid overall rework.