When dealing with express orders, logistics orders, international freight orders, invoices or inventory records, standardized bar codes are contained in Word documents. These bar codes usually also have code numbers of key marks. So in order to facilitate retrieval and search, how should we directly rename Word with bar codes into bar code numbers in documents? Although these codes play a role in the document, manually extracting these numbers to rename Word files is an extremely boring and error-prone process. If there are dozens or hundreds of such files, opening each file to check and then modifying the file name will cause us repetitive fatigue and reduce the subsequent work efficiency.
If you can automatically identify a large number of Doc, Docx documents within the bar code, and the name of the original file directly into the corresponding number, is it very intuitive when viewing the file.
When do I want to rename the original file name according to the barcode in the Word document?
Ineed a barcode as an identification
when processing a large number of Word documents with bar codes, if the file names are not regular, it will be very troublesome to find them later. In order to facilitate easier management of the files, we can identify the bar codes in the Word documents and rename the original file names with the number of the bar codes, so that each Word file name has a unique number. It is no longer necessary to open the file for confirmation when searching, and the efficiency will be greatly improved.
Number generation exact file name
in the management of finance, warehouse and archives, bar codes in Word documents usually represent formal and error-free numbers. If the file name is input manually, it is not only slow, but also very easy to input errors and omissions, resulting in the mismatch between the file and the number. Here we can automatically rename the file directly according to the bar code of the Word document, thus ensuring that the file name is completely consistent with the number in the content, avoid errors that may be caused manually.
Scan matching number
enterprises and institutions will scan paper documents into Word documents, in which there will be a bar code to represent the unique identity of the document. It is too time-consuming to manually open dozens or hundreds of documents to find the number and then change the name. Automatically identifying the bar code in Word documents and renaming can quickly provide the correct file name for each Word. For those who need to file quickly, this is the most labor-saving and error-free method.
Word text appears in the bar code as a file name rename effect preview
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Batch press Word barcode number as file name rename operation steps
1. Open 【 HeSoft Doc Batch Tool ], select [File Name]-[Rename Word File with File Content]].
2. Select a method in [Add File] or [Import File from Folder] to add the Word file that needs to identify the barcode, or drag the file directly below to import, and then click Next.
3. After entering the setting page, select [First Barcode Picture] in the search area and [Cover Entire File Name] in the location. If you need to keep the file name and number, you can select the option on the left or right of the file name. Finally, click Next, click Browse and select the location to save the new file.
4. After waiting for the processing to end, click the red path to open the folder. All Word files are renamed according to the first barcode number in the file content.
