To modify the text content in the PDF, you need to use a professional PDF editor, and in the process of modifying the text, it is easy to destroy the format and typesetting of the document, so this is a more troublesome thing. Here are 4 practical methods to share, which can help you edit and modify the text content in PDF, and also support batch modification of multiple files with one click. If you need it, learn it quickly!
Under what circumstances do you need to modify the text content in the PDF
1. Content error or information change
if a certain amount or date in the PDF file is written incorrectly, or the information changes, we need to correct the content. Re-generating a PDF is troublesome and time-consuming. It is more convenient to directly modify the text inside at this time.
2. Only PDF has no source file
the original Word or PPT file cannot be found. If you want to modify the contents of the file, you can only start from PDF.
3. The same template applies to different objects
some contract, notice, quotation and other document templates need to be used by different customers, each customer's name, amount and contact information are different. If we make them one by one, it will take more time. At this time, we can directly replace the text in the PDF and quickly generate a new PDF file.
The text content in the PDF is replaced with a new effect preview.
Before treatment:
after treatment:
method 1: Use 【 HeSoft Doc Batch Tool ] Batch replace PDF text
recommended Index:★★★★★
Advantages:
- without opening the PDF, you can directly replace the text content inside, and can process hundreds of documents at the same time, saving time and effort.
- No matter how much text needs to be modified, it can be modified with one click, without browsing the entire file, thus improving work efficiency.
- The modified PDF will not appear spaces, blank, no obvious traces of modification, will not damage the document typesetting.
Disadvantages:
- it needs to be installed on the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PDF Tool]-[Find and Replace Keywords in PDF]].
2. Add the PDF file that needs to be modified, manually add the file or drag it directly.
3. Select [Accurate Text Search]]. And enter the text content to be modified in the [search keyword list]; Enter the modified content in the [replacement keyword list].
4. After the processing is completed, directly click the save location to view, and all the specified text in the PDF has been replaced.
Method 2: Edit and modify PDF content using Adobe Acrobat DC
recommended Index:★★★★☆
advantages:
- professional PDF editing tools, simple operation, as long as the selected text, you can modify.
- You can not only modify the text content, but also adjust the font, color, alignment, character spacing, and so on.
- With OCR recognition function, it can convert picture PDF into editable text PDF and then modify the contents inside.
Disadvantages:
- the installation package is large and the startup speed is slow.
- There are many functions and complex interfaces. It is the first time for a novice to use it. It takes some time to learn.
Operation steps:
use [Adobe Acrobat DC] to open the PDF file to be modified, click [Edit PDF], and select the text content to modify. Remember to save the file after the change.
Method 3: Some online tools also support editing and modifying PDF text content
recommended Index:★★★☆ ☆
advantages:
- there is no need to download and install, as long as you search for PDF online tools in your browser, there will be many, just choose one.
- Save installation time, use more convenient, more direct, suitable for temporary use or occasional use.
- The interface of online tools is very clear, and the operation steps are simple and clear, which is very suitable for novice white.
Disadvantages:
- the PDF needs to be uploaded to a third-party server and is not suitable for handling sensitive, confidential documents.
Operation steps:
select a PDF online tool (take PDF Candy as an example), open the page, select [Edit PDF], upload the PDF to be modified, and select the text to modify.
Method 4: Convert PDF to Word and then use Find Replace to batch modify
recommended Index:★★☆ ☆ ☆
advantages:
- no need to use other tools, as long as there is Microsoft Word on the computer, you can directly use Word to open PDF files, and then modify.
- Without manually modifying one by one, Word has the function of finding and replacing, and can replace the specified contents in the document in batch with one key.
Disadvantages:
- after converting PDF into Word, it will destroy the original format and need to be re-typeset manually.
Operation steps:
open the Microsoft Word, click [File]-[Open], and select the PDF file to be modified. Press [Ctrl H] to open the find and replace window, enter the text to be found and the text to be replaced, and click [Replace All] to complete. Finally, you only need to adjust the typesetting and save the modified Word as PDF format.
