, if you need to add department identification, project code, date prefix or classification label to a large number of folders, manual renaming one by one is not only time-consuming, but also error-prone. This article combines office software" HeSoft Doc Batch Tool "of the actual interface, demonstrating how to batch insert custom text at the beginning of the folder name. You will see the effect before and after the treatment, and the meaning of the "position" parameter will also be explained. According to the operation steps in this article, you can quickly complete batch renaming by selecting functions, importing folders, setting insertion positions and texts in turn, which is especially suitable for office scenes such as administration, personnel, finance, operation and the like that require high-frequency sorting of documents and materials.
In daily office work, many people will encounter such situations: a project, a department, and a month correspond to dozens of hundreds of folders, and they want to add the same logo in front of the folder names, such as "[Technology Department]", "2026-03-", "Project A- ", etc. If you change your name one by one manually by the system resource manager, it is not only inefficient, but also easy to miss and correct mistakes.
The problem to be solved in this article is very clear: how to use office software to batch insert custom text at the beginning of folder names. By HeSoft Doc Batch Tool , you can select multiple folder records at one time and add the specified text in front of the name, thus reducing duplication of work and improving file sorting efficiency.
Applicable Scenarios
batch insert text at the beginning of the folder name, suitable for the following office scenarios:
- prefix the department data folder uniformly, such as "[Technical Department]", "[Personnel Department]" and "[Finance Department]".
- Add the project code to the project folder, such as "P01-" "A project-".
- Add date identification to the archive folder, such as "2026-03-" "2026Q1-".
- Classify and sort customer, contract and process data to facilitate subsequent retrieval and sorting.
- Establish a uniform naming convention for long-term management of large document directories.
For administration, operations, personnel, finance, legal and other positions, the need to modify folder names in batches is very common. The use of specialized office software processing, more stable than manual renaming, more efficient.
Effect Preview
before treatment
from the interface, examples of pending folder names are: Ava, Benjamin, Emma, Isabella, James, Liam, Noah, Olivia, Sophia, William.
After treatment
when the insertion position is set to 0 and the insertion text is set to [Technical Department], the processed folder name effect can be understood:
- Ava → [Technical Department]Ava
- Benjamin → [Technical Department]Benjamin
- Emma → [Technical Department]Emma
in other words, all selected folder names will be added with the same text at the beginning. This is the core effect of Insert Custom Text at the very beginning of the folder name.
Infectious Diseases
step 1: Enter the "Insert Text in Folder Name" function
from the left side of the software, you can see that the tools currently belong to the folder name. In the list of features, select Insert Text in Folder Name ".
Operation purpose: enter the correct batch rename function page.
Expected result: After opening the corresponding function, the page enters the processing flow and prepares to select the folder record to be processed.
Step 2: Add folders that need to be processed
after entering the function page, first go to the "select the record to be processed" step. There is a "Add Folder" button at the top right of the page. Click to import the folders to be processed in batches.
After the import is completed, the interface will display the folder name, path, creation time, modification time and other information, easy to check. A total of 10 records were imported in this example.
Operation purpose: to add all folders that need to be renamed uniformly to the task at one time.
Expected result: The folder list is displayed successfully. After confirming that it is correct, click "Next" at the bottom of the page ".
Step 3: Set Insert Position and Insert Text
after entering "Set Processing Options", there are two core entries in the interface:
- please confirm the removal of returned items
- text to be inserted
according to the example in the screenshot:
- location: 0
- text to be inserted:[Technical Department]
the key here is to understand the meaning of "location. The help note clearly states: [0] indicates the starting position. Therefore, if your goal is to insert custom text at the very beginning of the folder name, set the location to 0.
Operation purpose: tell the software to insert text in what position of the folder name and what content to insert.
Expected result: All pending folders will have the text you entered first in the name.
Step 4: Check the "Help" instructions when needed to confirm the location rules
if you are not sure how to fill in the "location", you can click "help" next to the field to view the format specification. A few typical rules are given in the screenshot:
- [0] indicates the starting position
- [1] indicates the right position of the first character
- [2] indicates the right position of the second character
- [-1] indicates the right position of the last character
- [-2] indicates the right position of the penultimate character
if your goal is very clear, that is, to add a unified logo to the front of the folder name, then use 0 directly.
Purpose of operation: to avoid errors in position filling and to ensure that the insertion result is as expected.
Expected results: More accurate completion of batch rename tasks, especially for complex naming rule scenarios.
Step 5: Continue to the next step and start processing
after setting the location and inserting the text, click "Next" to enter the subsequent save location and start the process. According to the step bar at the top of the page, the next steps are:
- set Save Location
- start processing
after completion, the software will be in accordance with the rules you set, unified implementation of the batch modify folder name operation.
Operation purpose: formally submit batch tasks.
Expected result: The folder names in the import list are uniformly inserted into the specified text at the beginning to quickly organize the directory.
Frequently Asked Questions or Precautions
1. If you want to add text to the front of the folder name, what should you fill in?
Fill 0. This is the most critical setting in this article, and it is also a direct way to achieve "insert text before folder name.
2. What can the inserted text write?
It can be any text you need, such as department name, project name, date, number, classification label, etc. For example:
- [Technical Department]
- [Filing]
- 2026-03-
- project A-
it is recommended to unify the naming rules in advance to avoid subsequent batch adjustments.
3. Why check the import list first?
Because the premise of batch processing is accurate records. After importing, look at the name and path first, which can avoid processing folders that should not be modified together.
4. Does the location parameter not only support 0?
It's not. Help shows that this function supports inserting text by character position. If you don't want to add it to the front, but insert it in the middle or at the end of the folder name, you can also set the corresponding position according to the rules.
5. Which office finishing tasks is this function suitable?
Any work involving a large number of data directory standardized naming is suitable. Compared with manual renaming one by one, the batch processing method of office software is more suitable for high-frequency, repetitive and large-scale file sorting tasks.
Summary
if your requirement is to insert custom text at the beginning of the folder name in batches, then use HeSoft Doc Batch Tool The "Insert Text in Folder Name" function can be completed efficiently. The overall process is very clear: first select the function, then add the folder, then set the position to 0, enter the text to be inserted, and finally continue the process.
For office workers who need to organize project data, customer data and archive directories for a long time, this batch renaming of folders can significantly reduce duplication of work, reduce the probability of manual errors, and make file management more standardized.
If you now have a batch of folders that need to be prefixed uniformly, it is recommended to follow the steps in this article directly. Test the effect with a small number of folders first, and then process the formal data in batches after confirmation. The efficiency will be much higher than that of manual modification.