How to batch replace keywords in many filenames?
Translation：EnglishFrançaisDeutschEspañol日本語한국어，Updated on：2025-05-26 18:59
During office document processing, our computers accumulate a large number of files daily. In certain situations, we may need to replace multiple parts of keywords in file names. Compared to manually checking and modifying, there's a high chance of missing files or making replacement errors. Batch replacement allows you to enter the keywords to find and the keywords to replace, and the computer can complete it immediately, ensuring consistency, improving efficiency, and avoiding human errors. For example, if over 100 company file names are "2024-12-XXX-Draft," and we need to update the year, month, and replace "Draft" with "Completed" for the final version, we can simply input "2024, 12, Draft" to find and "2025, 05, Completed" to replace, and all file names can be changed to "2025-12-XXX-Completed" in just 30 seconds, saving a lot of work time. This feature flexibly meets various needs, whether it's project name changes, version updates, or date modifications, allowing quick search and renaming of keywords in file names for replacement, making management more standardized and work more efficient. So, how should we batch replace the file names of hundreds or thousands of files with multiple keywords that need changing?
1、Usage Scenarios
When there are hundreds of project files and the leader suddenly says to change the project name, all these file names need to be changed together. Or if you want to continue using the template for the year-end summary reports and materials, you just need to change the year in the file names to the latest date. We can perform a batch find and replace to avoid errors and repetitive actions that occur with manual replacements, allowing us to use the saved time more effectively.
2、Preview
Before Processing：
After Processing：
3、Operation Steps
Open 【HeSoft Doc Batch Tool】, select 【File Name】 - 【Find and Replace Keywords in File Names】.
【Add Files】 Independently add files that need to be renamed.
【Import Files from Folder】 Import all files from the selected folder.
Below, you can view the imported files.
【Search Method】 Click to search for exact text.
【Keywords to Search】 Enter the keywords to be found in the file names below, one keyword per line.
【Replacement Keywords】 Enter the keywords to replace the found content below, one keyword per line. Leaving it blank indicates deletion.
Une fois le traitement terminé, cliquez sur le chemin rouge après l'emplacement de sauvegarde pour voir les fichiers convertis.
Keyword：Batch replace file names , find specified keywords in file names and change them , rename multiple files