In the process of office processing files, a lot of files are piled up in our computers every day. Under some special circumstances, we need to replace the key words in many parts of the file names. Compared with manually checking and modifying, there is a high probability of missing files or replacing errors. However, batch replacement directly inputs the keywords to be found and the keywords to be replaced, and the computer can complete them immediately, thus ensuring unity, at the same time, it improves the efficiency of action, avoids manual errors, and does not have to worry about mistakes. For example, when more than 100 company file names are "2024-12-XXX-Dfaft", we need to replace the year and month with the latest, and we also need to replace "Draft" with "Completed" to become the final version. We only need to enter "2024, 12, Draft" in search and "2025, 05, Completed" in replacement, and the file names can be all replaced with "2025-12-XXX-Completed" immediately ", the replacement can be completed immediately in 30 seconds, which can save a lot of working time. This function flexibly deals with various requirements, whether it is project name change, version update, or date modification, it can quickly find out the key words of the file name and rename them for replacement, making management more standardized and work more efficient. So how should we replace the file names of hundreds of keyword files that need to be replaced?
1. Use Scenarios
when there are hundreds of project documents, the leader suddenly said that the project name should be changed, and the names of these hundreds of documents should be changed together, or when the year-end summary report and data want to continue to use the template, we only need to change the year of the document name to the latest date, we can directly carry out batch search and replacement, avoid the mistakes and repeated behaviors of manual replacement, and use the saved time on the cutting edge.
2. Effect preview
before treatment:
after treatment:
3. Operation steps
open 【HeSoft Doc Batch Tool], select [File Name]-[Find and Replace Keywords in File Name]].
[Add File] Add files that need to be renamed independently.
Import Files from Folder Imports all files in the selected folder.
You can view the imported files below.
[Find Method] Click to find precise text.
[Key words to be searched] Enter the key words to be searched in the file name below, one for each key word.
[Replaced Keyword] Enter the keyword after replacing the found content. One line is a keyword. If you leave it blank, it means delete.
When processing is complete, click on the red path behind the save location to view the replacement completed file.
