Thousands of files are put into folders classified by any number of letters, numbers or characters in front of the file name.
Translation：EnglishFrançaisDeutschEspañol日本語한국어，Updated on：2025-06-07 20:23
When a large number of files need to be quickly classified with a fixed prefix, they can be distinguished and summarized by the first few characters of the file name, which is suitable for standardized naming scenarios, such as files whose file names start with customer names, dates, or project codes. Before classifying, ensure that the leftmost content of the file name is clear and has classification value, avoid mixing food due to shorthand or duplication, and greatly improve batch management efficiency in situations where customer databases, time series documents and other situations need to be structured. The following describes how to classify files according to any number of characters at the beginning of the file name and put them into corresponding folders. It supports Word, Excel, PDF, JPG and other file formats.
1. Use Scenarios
there are a lot of files with different customer names or dates mixed together. These files need to be quickly classified into the same customer name or date. We can sort them out in batches according to the first few letters, numbers and characters of the file name and summarize them in the corresponding folders.
2. Effect preview
before treatment:
after treatment:
3. Operation steps
open 【HeSoft Doc Batch Tool], select [File Arrangement]-[Classify files by file name]].
[Add File] Add multiple files that need to be sorted by any character in front of the file name.
[Import File from Folder] Import a folder containing a large number of files that need to be sorted by any character in front of the file name.
The imported files can be viewed below.
[Classification] Click to classify by the first few characters.
[Quantity] Enter the character range at the beginning of the file name according to the requirements.
After waiting for the processing to complete, click the path behind the save location to view the classified files.
