What if there is an error in the text in the PDF document and you want to modify it? For example, the contents of some documents need to be updated, telephone numbers need to be replaced in batches, or typos need to be corrected collectively. However, due to the excellent stability of PDF, it is very inconvenient for us to edit. When we want to modify a key word in PDF, we will find that it is not like Word, which can easily find and replace, but often the efficiency of manual search is very low, and it is easy to miss.
This article is aimed at replacing PDF text, to explain the four simplest PDF text replacement methods, to ensure that we can learn in a few minutes, and efficiently complete our daily work, improve efficiency. Come and try it together!
What do I need to replace text or numbers in a PDF?
Details of the revised document
in some business contracts, it is often required to modify some wrong text or numbers, such as the amount, time, customer name and other key information. If the original document is in PDF format, there will be a lot of inconvenience when there are more documents edited directly, so specific text and numbers should be replaced to ensure the accuracy of the contract content.
Updated data document expired content
when companies produce promotional documents, they may have to change the price, activity time or contact information of some products in PDF documents. We can only replace these contents to avoid re-layout of the entire document.
Correcting incorrect data in a document
when processing PDF, some key data may need to be replaced due to version update or input errors. If the original document is in PDF format, directly replacing the text and numbers in it may allow time for re-editing and ensure the consistency of document versions.
Change effect preview of multiple keyword words in PDF file
before treatment:
after treatment:
method 1: Use HeSoft Doc Batch Tool Batch replace keywords in PDF
recommended Index:★★★★★
Advantages:
- it supports batch replacement of multiple keywords in a large number of files in the shortest time, and also supports fuzzy matching of more complex keywords.
- All PDF files are processed locally, will not involve the nature of the upload, pay attention to the user's privacy and security.
Disadvantages:
- only software can be installed in the computer.
Operation steps:
1. Open 【 HeSoft Doc Batch Tool ], select [PDF Tool]-[Find and Replace Keywords in PDF]].
2. Select a way to import the PDF that will replace the text from [Add File] or [Import File from Folder], or drag the file directly below to add it, and then click Next.
3. Select [Accurate Text Search], enter the keyword before modification below the keyword list to be searched, one line is a keyword, enter the next keyword with carriage return line feed, enter the changed keyword below the replaced keyword list, one keyword in the same line, and finally click Next again. Enter the save interface, click browse, select the location to save the new file.
4. After waiting for the processing to be completed, click on the folder to open the PDF file to view all the keywords successfully replaced.
Method 2: Edit PDF text with Adobe Acrobat DC
recommended Index:★★★☆ ☆
advantages:
- modification works best, and you can find replacements in batches.
- After the replacement is completed, the original format can be kept unchanged.
Disadvantages:
- need to pay for software tools, cost-effective.
- The scanned PDF file cannot be edited.
Operation steps:
1. Open the PDF file with Adobe Acrobat DC and click the Edit PDF button on the right.
2. Select the text to be modified and directly enter the new text, then save the document.
Method 3: Convert PDF to Word and then quickly edit text
recommended Index:★★★☆ ☆
advantages:
- the operation is simple and easy to understand, and small white can handle it.
- Batch conversion is supported, and the conversion effect is acceptable.
Disadvantages:
- the format is more complex and may change.
- PDF documents with a lot of pictures will shift after conversion.
Operation steps:
1. Open the PDF file with Word and click OK to convert it automatically.
2. Next, press Ctrl H to open the replacement window and enter the content to be found and replaced.
3. After the replacement is completed, click Save as PDF.
Method 4: Use online editing to replace keywords in PDF documents
recommended Index:★★★☆ ☆
advantages:
- there is no need to install other software, the mobile phone can also be operated.
- Simple modification is enough to use, the main one is convenient and can be operated anytime and anywhere.
Disadvantages:
- key words are very troublesome to modify.
- Sensitive files are not safe to upload to a web page.
Operation steps:
1. Open the browser search [Smallpdf] editor and upload PDF files.
2. Then click Edit Text to modify the keywords in the text, and it is best to save them.
